Education Coordinator, AAAAI

EDI - Executive Director Incorporated • Milwaukee, WI

3d • Hybrid

About The Position

The Education Coordinator supports the American Academy of Allergy, Asthma and Immunology’s Annual Meeting and educational program, along with related support functions, in accordance with accreditation guidelines. The position is part of a project team responsible for Annual Meeting planning and educational activities, including administrative support for Discovery. The coordinator works with members, faculty, presenters, and an AAAAI committee to support program delivery. This is a full-time, non-exempt position requiring at least 37.5 hours per week. It is located in downtown Milwaukee, Wisconsin, with a minimum of two onsite office days each week, including Wednesday. Travel is approximately one to two weeks per year.

Requirements

• Associate’s degree and/or 1–2 years of education activity development and/or association experience.
• Outstanding interpersonal, organizational, and communication skills.
• High accuracy and attention to detail.
• Computer proficiency, including use of database systems.
• Ability to travel approximately one to two weeks per year.
• Unrestricted mobility; ability to move quickly from place to place and lift and move up to 50 pounds.

Nice To Haves

• 1–2 years of activity development or association management experience.

Responsibilities

• Work as part of a project team on essential Annual Meeting planning activities, including administrative support of Discovery.
• Monitor and respond to member and faculty inquiries received through the shared team email inbox, ensuring timely and professional communication.
• Coordinate logistics and order supplies for special sessions during the Annual Meeting.
• Review and process faculty reimbursement requests in accordance with organizational policies and procedures.
• Support management and coordination of abstracts and posters, including submission review, tracking, and communication with presenters.
• Assist with uploading Annual Meeting recorded sessions and other educational content to the EverMed platform.
• Serve as staff liaison to an AAAAI committee, coordinating activities and providing support as needed to achieve objectives.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree