Education Coordinator Jobs

About The Position

Requirements

• High school diploma or equivalent and at least 6 years of administrative experience, or a bachelor's degree in Business Administration, Education, Communication, or a related field and at least 2 years of administrative experience.
• Ability to work independently and take initiative.
• Strong collaborative communication and interpersonal skills, emotional intelligence, and effective conflict-management skills.
• Goal orientation and the ability to work under pressure while remaining organized and detail-oriented.
• Ability to plan, prioritize, organize, and coordinate work involving multiple individuals and conflicting deadlines.
• Collaborative, team-oriented work habits.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, OneNote, and Teams.

Nice To Haves

• Experience in undergraduate or graduate medical education or hospital education.
• Proficiency with New Innovations.

Responsibilities

• Collaborate with medical education leadership to administer rotations in clinical areas and communicate rotation availability to partner medical schools and advanced practice provider programs.
• Maintain accurate rotation capacity documentation, review rotation applications, and participate in selecting students for rotations.
• Arrange student placements, rotations, clerkship schedules, and related communications for ambulatory, inpatient, emergency room, and subspecialty settings.
• Coordinate undergraduate medical education activities, including orientation, schedules, documentation, case logs, evaluations, simulation, and course materials.
• Serve as the primary contact for students with issues, problems, or concerns, and oversee student experiences for adherence to protocols and standards.
• Coordinate curriculum and rotation requirements with partner schools and lead faculty, and ensure timely completion of evaluations by students.
• Disseminate information about didactic schedules, faculty development, and faculty meetings to entity faculty.
• Coordinate credentialing, scheduling, and patient-record and site access for rotating visiting residents, serving as a point of contact for visiting residency programs.
• Manage social media content and relationships for Texas Health Fort Worth GME programs in collaboration with GME staff.
• Provide administrative support to GME programs, including scheduling meetings, processing reimbursements and faculty payments, and ordering supplies.
• Assist with resident learning activities, recruitment, interviews, interview materials, onboarding, and orientation.
• Coordinate clinical competency committee and program evaluation committee meetings, prepare documentation, and record meeting outcomes.
• Manage resident schedules and weekly didactic and monthly Morbidity and Mortality conferences, including room reservations, invitations, and attendance tracking.
• Support program leadership with meeting scheduling and travel arrangements, and process travel and other residency-related reimbursements.
• Manage faculty appointments at partner medical schools, maintain accurate faculty rosters, collect and distribute required documents, monitor expiring prerequisites, and share faculty development information.
• Serve as a liaison among partner medical schools, entity leadership, and medical education leadership.
• Lead the procurement and updating of affiliation agreements and letters of agreement for clinical sites and rotations.
• Coordinate with partner medical schools to communicate and complete credentialing and onboarding requirements in a timely manner.
• Maintain and coordinate data required for institutional, program, and accreditation requirements.
• Coordinate visiting medical student rotations, work with program faculty to complete student precepting duties, and facilitate student performance evaluations.
• Serve as the primary contact for affiliated medical schools and assist with meetings between THFW-associated preceptors and those schools.
• Perform other duties as assigned.

Benefits

• 401(k)
• Paid time off (PTO)
• Medical benefits
• Dental benefits
• Paid parental leave
• Flexible spending
• Tuition reimbursement
• Student loan forgiveness
• Opportunities for growth