Contracts Administrator Jobs

About The Position

Requirements

• A bachelor’s degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution and 1 year of professional level experience in a fast paced, high volume customer service or support role.
• A combination of education and related Technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.
• A certificate from an accredited paralegal training program and 2 years of relevant experience may substitute for the bachelor's degree.
• Applicants must be legally authorized to work in the United States without requiring sponsorship.
• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Excellent analytical skills including the ability to apply basic math skills
• Exceptional customer service skills; team-oriented
• Organizational and time management
• Microsoft Office Suite applications, including Word and Outlook
• Edit documents based on policy and procedure
• Identify issues and escalate for discussion
• Work in a high-volume office with deadlines.
• Understand and interpret applicable laws, policies, regulations, rules, guidelines, etc.

Nice To Haves

• Experience in higher education grants and contracts administration
• Experience with industry-sponsored clinical research contracts

Responsibilities

• Coordinate contracting documents for contract associate review and redline.
• Send the redlined agreement(s) to the outside party/sponsor for review.
• Respond to follow up correspondence and send to reviewer for additional review, input or clearance to start signatures.
• Manage the signature process using Adobe sign or Docusign, obtaining all required signatures.
• Identify and escalate issues as needed.
• Provide a fully executed copy of the document to all parties.
• Upon full execution of the document, update correspondence file, and complete closeout of the file.
• Communicate clearly and effectively with appropriate faculty and staff to ensure comprehension of final set of terms and conditions.
• The contract administrator will be responsible for helping manage the general-purpose contracts inbox, which includes intake of clinical trial agreements (CTAs), Material Transfer Agreements (MTA), Confidential/Non-Disclosure Agreements (CDA/NDA), and other contract documents.
• The contract administrator will answer and triage incoming emails.
• This position will also be responsible for processing contract amendments, date extensions, and Formstack submissions.
• Participate with other team members in the development of practices and procedures in areas in need of development/improvement.
• Help identify, discuss, and solve workflow issues common to the clinical research contracting process.
• Assistance is provided by attending meetings, researching issues, and drafting reports.
• Assist with special projects as assigned.
• Provide coverage as needed
• Willingness to help find answers to questions that are outside area of expertise.
• Other duties as assigned

Benefits

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10%25 of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service