Contracts Administrator

American Engineering Testing Inc•Saint Paul, MN

19d•$75,000 - $100,000•Hybrid

About The Position

The Contracts Administrator manages the full lifecycle of American Engineering Testing’s customer, vendor, and subcontractor agreements, from drafting and review through execution, compliance monitoring, renewal, and closeout. The role ensures contracts protect the Company’s interests, conform to approved terms and policies, and are accurately recorded and tracked. Working closely with Finance, Operations, Sales, Procurement, and outside legal counsel, the Contracts Administrator serves as the Company’s central point of contact for contract status, obligations, and documentation. The position has no direct supervisory responsibilities, but may guide and coordinate internal stakeholders on contract processes, documentation requirements, approvals, and compliance obligations. It primarily operates in a professional office environment and offers a hybrid schedule under AET’s hybrid work policy, provided daily responsibilities do not require onsite presence.

Requirements

Bachelor’s degree in business, finance, legal studies, supply chain, or a related field, or equivalent experience.
3–5 years of experience in contract administration, paralegal work, procurement, or a related role.
Working knowledge of common commercial contract terms and risk provisions.
Strong attention to detail and organization, with the ability to manage multiple deadlines.
Strong written and verbal communication skills and the ability to work effectively across departments and with external parties.
Ability to exercise sound judgment, identify potential contract risks, and escalate issues appropriately.
Proficiency with Microsoft Office and electronic signature platforms such as DocuSign or Adobe Sign.
Must be authorized to work for any employer in the U.S. without requiring visa sponsorship now or in the future.

Nice To Haves

Certified Commercial Contract Manager (CCCM) or Certified Federal Contracts Manager (CFCM) credential from the National Contract Management Association, or a paralegal certificate.
Experience with a CLM system such as Ironclad, Icertis, or Agiloft, and an ERP.
Experience with government, public-sector, engineering, construction, or professional services contracts.
Experience supporting contract process improvements, system implementations, or standardized contract workflows.

Responsibilities

Draft, review, and negotiate customer, vendor, and subcontractor agreements, NDAs, master service agreements, statements of work, amendments, and related documents using Company-approved templates.
Identify non-standard or higher-risk terms, including indemnification, limitation of liability, insurance, payment, and termination provisions, and escalate them to management or legal counsel as appropriate.
Coordinate internal contract review, revisions, and approvals in accordance with Company policies and signature authority requirements.
Manage contract execution, including electronic-signature routing and distribution of fully executed agreements.
Maintain the central contract repository and related records, ensuring agreements, amendments, supporting documentation, and key dates are complete and current.
Support contract closeout and retain completed agreements and related documentation in accordance with Company requirements.
Track renewals, expirations, notice requirements, and other contractual deadlines, and communicate upcoming actions to appropriate business owners.
Serve as a primary internal point of contact for contract status, documentation, and process questions.
Monitor performance against contractual obligations, including deliverables, service levels, and reporting requirements.
Verify and maintain vendor and subcontractor documentation, including certificates of insurance, W-9s, and other compliance records.
Partner with Accounting to ensure billing, pricing, and payment terms in the ERP match executed contracts, and support revenue recognition and audit requests.
Review change orders, amendments, and pricing adjustments for consistency with contract terms and required approvals.
Maintain contract templates, clause libraries, standard operating procedures, and related contract administration resources.
Prepare regular reports for leadership on active contracts, upcoming renewals, and open issues.
Identify, recommend, and implement improvements to contract administration processes, workflows, controls, and systems, including CLM tools.
Provide guidance and coordination to internal stakeholders regarding contract processes, documentation requirements, approvals, and compliance obligations.