Contracts Administrator

St. Charles Health System•Bend, OR

20h

About The Position

The Contracts Administrator supports the full contracting lifecycle in St. Charles Health System’s Legal Department and serves as the main point of contact for caregivers seeking administrative assistance. The role supports caregivers and legal department members through contract administration and other assigned administrative functions. It does not manage other caregivers. The position maintains contract-processing and tracking systems, including contract management software, and assists departments throughout the contracting process—from initial questions through obtaining signatures and saving documents in the online contract repository. It also provides general administrative and overflow support to the Legal Executive Assistant and department attorneys. The role works with little or no supervision in a fast-paced setting with frequent interruptions and requires sound decision-making, confidentiality, professionalism, and collaborative customer service. The Contracts Administrator supports compliance with applicable healthcare guidelines and regulations, maintains required documentation in the contract repository, and contributes to continuous improvement and the organization’s mission, vision, and values. The position is full-time, first shift, Monday through Friday, 8 a.m. to 5 p.m., with 40 scheduled weekly hours.

Requirements

High school diploma or GED.
At least three years of work experience in legal or business administration.
Ability to travel to business functions, trainings, meetings, and all St. Charles worksites.
Proven secretarial and organizational skills, including composition, spelling, and punctuation.
Proficiency with computer operating software, word processing, Excel, and PowerPoint.
Ability and interest in learning new software technologies, including contract management software.
Ability to work collaboratively, maintain a positive and professional manner, and demonstrate strong public relations skills.
Ability to multitask and pay close attention to detail.
Effective communication, organization, and management of assigned work.
Effective skills and understanding of Microsoft Office and other pertinent software applications.
Ability to work with little or no supervision, make sound decisions, and maintain confidentiality.

Nice To Haves

Bachelor’s degree in a related field.

Responsibilities

Maintain systems and procedures for processing and tracking contracts, including contract management software administration and training.
Provide support to departments seeking assistance with contracts.
Support the contracting process from initial inquiries through signature routing and saving documents in the St. Charles online contract repository.
Manage contract management software daily, including reporting.
Schedule meetings, maintain calendars, collect and distribute Legal Department mail, process invoices, and perform other assigned administrative tasks.
Provide backup and overflow support to the Legal Executive Assistant.
Provide clerical, project management, communication, and problem-solving support to the Legal Department and, as requested, service-line and system-support executives.
Support compliance with local, state, and national healthcare guidelines, rules, and regulations.
Facilitate and preserve Joint Commission-required documentation in the St. Charles contract repository.
Draft reports, letters, minutes, and other materials.
Support interdisciplinary collaboration, shared accountability, and continuous improvement across the organization.
Maintain a safe environment for caregivers, patients, and guests.
Comply with applicable laws, regulations, policies, and procedures; report known or suspected violations and cooperate with organizational investigations and proceedings.
Deliver timely, efficient, accurate customer service and/or patient care.
Perform additional duties of similar complexity as required.
Travel to business functions, trainings, meetings, and St. Charles worksites.