Contracts Administrator

Scripps Research • San Diego, CA

2d • Hybrid

About The Position

The Contracts Administrator provides contract management support as part of the Office of Technology Development (OTD) and works with departments within Scripps Research and external entities. The role processes and tracks OTD and Legal contracts, develops and manages digital files and databases, assists with administrative needs related to licensee and partner compliance, and supports documentation and reporting of technology disclosures.

This is an on-campus position based at the La Jolla campus, requiring at least four days per week onsite, with flexibility to work one day per week remotely. The expected hiring range is $76,500 to $90,000 annually, commensurate with experience.

Requirements

• Juris Doctor, bachelor's degree in a related field, or equivalent job experience.
• At least 3 years of contracts management or paralegal experience.
• Ability to read and understand contracts, analyze and identify issues, and process transactions in a timely and consistent manner.
• Strong analytical capabilities and attention to detail, particularly when cross-referencing agreements, inventions, and inventor information.
• Strong Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
• Database knowledge and experience, with aptitude and willingness to learn new systems and improve systems.
• Excellent verbal and written communication skills.
• Strong organizational skills and ability to prioritize and independently manage multiple projects.
• Proven ability to manage a complex, high-volume portfolio and meet competing deadlines with sound judgment and attention to detail.
• Collaborative, service-minded approach and ability to manage shifting priorities while maintaining a professional demeanor with colleagues, research staff, and external parties.
• Demonstrated diplomacy and ability to maintain confidential information.
• Ability to work onsite at the La Jolla campus at least 4 days per week, with flexibility to work remotely from home 1 day per week.

Responsibilities

• Work with faculty, staff, and other Scripps Research departments to facilitate requests, processing, and execution of Confidential Disclosure Agreements, Material Transfer Agreements, Collaboration Agreements, Data Use Agreements, and other OTD agreements.
• Review, draft, and negotiate Confidential Disclosure Agreements, Material Transfer Agreements, Collaboration Agreements, Data Use Agreements, and other OTD and Legal agreements.
• Assist the Licensing and Transactions team with administrative needs related to licensee and partner compliance in contractual matters, including tracking and sourcing progress reports.
• Update and track agreements in Inteum and the OTD portal, ensuring transaction activity is documented and reported and related documents are attached.
• Evaluate, document, and improve processes and workflows as needed.
• Serve as a point of contact for the OTD portal and OTD email inboxes, including communicating with and training lab administrators and other users.
• Prepare ad hoc reports and other documents; edit, proofread, and format documents to department specifications.
• Maintain and manage department files and process general and complex correspondence.
• Participate in staff meetings and present information.
• Perform other duties as assigned.

Benefits

• Employer-contributed retirement plan, subject to eligibility, with no employee contribution required.
• Option to contribute to a 403(b) plan.
• Three medical plan options, including an HSA-available option.
• Dental insurance.
• Vision insurance.
• Life insurance.
• Disability coverage.
• Employee assistance program (EAP).
• Flexible spending accounts for medical and dependent care.
• Competitive vacation and sick leave policies.
• Free on-site parking.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level