Contracts Administrator

WILMOT MODULAR STRUCTURES INC•White Marsh, MD

3d•$20 - $22•Onsite

About The Position

The Contracts Administrator manages the intake, preparation, review coordination, execution, and organization of sales, leasing, container, and other commercial contracts for a modular construction business. Working with the Senior Contracts Administrator and internal stakeholders, this role handles routine contract administration and preliminary reviews, escalates material risks, and supports timely contract completion. The role is suited to a detail-oriented person who can manage multiple priorities independently and wants to develop deeper contract review and negotiation expertise.

Requirements

2–4 years of contract administration, paralegal support, or comparable commercial agreement experience.
Experience preparing, reviewing, tracking, or coordinating commercial contracts.
Proficiency in Microsoft Word, including redlines and document comparison, Microsoft Office, and electronic contract or document management systems.
Strong proofreading and document comparison skills, attention to detail, and ability to identify inconsistencies and escalate potential contractual risks.
Strong organizational skills and ability to maintain accurate records in a fast-paced environment.
Excellent verbal and written communication skills for client interaction and internal collaboration.
Working knowledge of commercial contract terminology and demonstrated interest in developing contract review and negotiation skills.
Reliable, trustworthy, honest, and committed to doing the right thing.
Commitment to understanding, communicating, and meeting client needs with responsiveness and professionalism.
Ability to maintain confidentiality and adhere to company policies and legal requirements.

Nice To Haves

Construction industry experience.
Exposure to construction, modular leasing, or sales agreements.
Willingness to learn AI-assisted review tools.

Responsibilities

Prepare, assemble, proofread, and coordinate sales and leasing agreements, exhibits, amendments, and supporting documentation for modular construction projects.
Manage contract intake and upload complete documents into the AI-powered contract repository; validate preliminary AI findings, flag unfavorable terms and potential risks, and summarize issues for review by the Senior Contracts Administrator.
Use approved AI and document comparison tools for first-pass reviews, verify tool outputs independently, identify missing or inconsistent information, and escalate uncertain findings.
Review routine contract terms, scope, pricing references, schedules, and attachments for completeness and discrepancies, and coordinate corrections before finalization.
Prepare and redline contract language, amendments, and customer-requested revisions using tracked changes; escalate nonstandard terms and material negotiation decisions for approval.
Serve as a primary customer contact for contract questions, requested revisions, status updates, outstanding information, and signatures; resolve routine issues and communicate professionally and promptly.
Collaborate with the Senior Contracts Administrator, Director of Process & Customer Excellence, and COO on escalated terms, contract exceptions, and required approvals.
Maintain accurate, searchable contract records, version histories, redlines, approvals, and executed documents in designated systems.
Track contract status, outstanding actions, signature requests, amendments, renewals, and deadlines, and proactively follow up to prevent delays.
Coordinate with Sales, Sales Administration, Project Management, and Operations to confirm contract requirements and support accurate handoffs after execution.
Provide responsive service to clients and internal teams and help ensure a seamless contract process.
Maintain contract tracking logs and report on volume, turnaround times, open issues, and pending approvals.
Recommend improvements to AI procedures and reviews, intake checklists, templates, repository practices, and contract workflows; pursue cross-training and progressively more complex reviews.