Administrator - Planning, Design & Construction - Contracts
About The Position
The Administrator - Planning, Design & Construction, Contracts provides centralized contract governance, administration, and advisory support for healthcare capital design and construction programs. The role facilitates contract intake, recommends appropriate agreement structures, drafts and administers contracts and amendments, manages legal review workflows, and maintains complete contract performance records across the capital portfolio. It uses automation and artificial intelligence tools to improve consistency, efficiency, risk visibility, and compliance while maintaining human review and accountability. The Administrator serves as the primary interface between Project Development & Construction (PDC), Project Controls, and HonorHealth Legal through the K Care application. The position supports contract strategy and drafting; manages legal workflows and document routing through K Care; uses AI-enabled tools to improve drafting, standardization, tracking, and process efficiency; governs templates and contract-related correspondence; and educates project and controls staff on contract structure, notices, documentation standards, and workflows. Other duties may be assigned.
Requirements
- Education in Construction Management, Engineering, Architecture, Business, Legal Studies, or a related field.
- At least 5 years of experience supporting construction or professional services contracts in a capital projects or facilities environment.
- Experience managing contract workflows with legal departments and enterprise legal systems.
Nice To Haves
- Experience in healthcare, regulated environments, or large enterprise capital programs.
- Experience leveraging automation or AI-enabled tools in contract or project administration.
- Paralegal certification or similar certification.
Responsibilities
- Facilitate structured contract intake for capital projects and recommend appropriate contract types, delivery methods, and risk allocation based on project scope, complexity, and organizational standards.
- Recommend agreement types, including professional services, construction, construction management, design-build, task orders, and other applicable delivery vehicles.
- Draft initial agreements, scopes, and exhibits using approved templates and AI-assisted drafting tools.
- Ensure draft agreements reflect healthcare-specific regulatory, insurance, operational, and risk requirements.
- Coordinate internal PDC and Project Controls review before legal submission.
- Manage the end-to-end contract review workflow with HonorHealth Legal using the K Care application.
- Prepare, submit, track, and route contracts, amendments, and related documents through K Care according to established legal workflows.
- Serve as the primary liaison between PDC and Legal to support timely review, response coordination, and issue resolution.
- Track legal comments, required revisions, and approval status to ensure contracts are ready for execution.
- Maintain transparent status reporting for Project Managers and leadership regarding legal review timelines and dependencies.
- Use AI-enabled tools for drafting assistance and clause standardization; identification of missing or inconsistent contract elements; contract register maintenance and deadline tracking; and template and correspondence generation.
- Review, validate, and obtain approval for AI-assisted outputs before issuance or execution.
- Evaluate opportunities for automation and AI adoption that improve contract governance without compromising oversight or compliance.
- Develop, maintain, and govern standardized templates and drafted correspondence, including notices, change orders, amendments, requests for clarification, and default, suspension, or termination correspondence.
- Support Project Managers with contract-driven documentation while maintaining centralized governance and consistency.
- Provide education and guidance to Project Management and Project Controls staff on contract structure and intent, required notices and timing, and documentation standards and workflows.
- Support onboarding and training related to contract administration tools, processes, and AI-enabled resources.
- Perform other duties as assigned.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
