Administrator - Planning, Design & Construction - Contracts

HonorHealth•Scottsdale, AZ

17d•Onsite

About The Position

The Administrator - Planning, Design & Construction, Contracts provides centralized contract governance, administration, and advisory support for healthcare capital design and construction programs. The role facilitates contract intake, recommends appropriate agreement structures, drafts and administers contracts and amendments, manages legal review workflows, and maintains contract performance records across the capital portfolio. It uses automation and AI tools to improve consistency, efficiency, risk visibility, and compliance while retaining human review and accountability. The position is the primary interface between Project Development & Construction (PDC), Project Controls, and HonorHealth Legal through the K Care application. The role supports contract intake and strategy, agreement drafting, legal workflow coordination, AI-assisted process optimization, maintenance of templates and correspondence, and education for Project Management and Project Controls staff. It also performs other duties as assigned.

Requirements

Five years of experience supporting construction or professional services contracts in a capital projects or facilities environment.
Experience managing contract workflows with legal departments and enterprise legal systems.
Education in Construction Management, Engineering, Architecture, Business, Legal Studies, or a related field.

Nice To Haves

Experience in healthcare, regulated environments, or large enterprise capital programs.
Experience leveraging automation or AI-enabled tools in contract or project administration.
Paralegal certification or similar certification.

Responsibilities

Facilitate structured intake for capital projects to determine appropriate contract types, delivery methods, and risk allocation based on project scope, complexity, and organizational standards.
Recommend agreement types, including professional services, construction, construction management, design-build, task orders, and other applicable delivery vehicles.
Draft initial agreements, scopes, and exhibits using approved templates and AI-assisted drafting tools.
Ensure draft agreements reflect healthcare-specific regulatory, insurance, operational, and risk requirements.
Coordinate internal PDC and Project Controls review before legal submission.
Manage the end-to-end contract review workflow with HonorHealth Legal using the K Care application.
Prepare, submit, track, and route contracts, amendments, and related documents through K Care in accordance with legal workflows.
Serve as the primary liaison between PDC and Legal to support timely review, response coordination, and issue resolution.
Track legal comments, required revisions, and approval status to ensure contracts are ready for execution.
Maintain status reporting for Project Managers and leadership regarding legal review timelines and dependencies.
Use AI-enabled tools for drafting assistance, clause standardization, identifying missing or inconsistent contract elements, maintaining contract registers and deadline tracking, and generating templates and correspondence.
Review, validate, and approve AI-assisted outputs before issuance or execution, and evaluate opportunities for automation and AI adoption while maintaining oversight and compliance.
Develop, maintain, and govern standardized templates and drafted correspondence for contract administration, including notices, change orders, amendments, requests for clarification, and default, suspension, or termination correspondence.
Support Project Managers with contract-driven documentation while maintaining centralized governance and consistency.
Provide education and guidance to Project Management and Project Controls staff regarding contract structure and intent, required notices and timing, documentation standards, and workflows.
Support onboarding and training related to contract administration tools, processes, and AI-enabled resources.
Perform other duties as assigned.