Contract Administrator Jobs

About The Position

Requirements

• Minimum of 3 years of experience in contract administration, with a focus on purchasing and consignment agreements.
• Bachelor's degree in Business Administration, Supply Chain Management, Legal Studies, or related field, or a combination of equivalent education and relevant experience.
• Strong knowledge of contract law, purchasing agreements, and consignment contracts.
• Familiarity with GPO processes and the ability to navigate GPO-specific documentation and compliance requirements.
• Proficiency in data analysis tools (e.g., Excel, Power BI, or specialized data analytics software) and the ability to turn data into actionable insights.
• Excellent communication, negotiation, and interpersonal skills.
• Strong organizational skills with the ability to manage multiple contracts and data analysis projects simultaneously.
• Proactive mindset with a focus on process optimization, problem-solving, and continuous improvement.
• High attention to detail and the ability to manage complex workflows efficiently.
• Strong critical thinking and problem-solving abilities.
• Ability to collaborate cross-functionally and communicate effectively with internal and external stakeholders.
• High level of professionalism, integrity, and ability to handle sensitive and confidential information.

Nice To Haves

• Experience working with GPO contracts and a strong understanding of GPO-specific documentation and compliance requirements is preferred.
• Bachelor's degree in Business Administration, Supply Chain Management, Legal Studies, or related field

Responsibilities

• Oversee the entire contract lifecycle, including contract creation, negotiation, execution, compliance monitoring, and renewal.
• Develop, review, and finalize customer contracts, focusing on purchasing and consignment agreements.
• Proactively identify and resolve issues in the contract process, ensuring timely and efficient contract execution.
• Maintain clear documentation throughout the contract lifecycle for internal and external auditing purposes.
• Work closely with Group Purchasing Organizations (GPOs) to ensure adherence to contract terms and compliance with GPO-specific requirements.
• Manage all required GPO documentation and reporting, ensuring full compliance with contractual and regulatory standards.
• Serve as the primary point of contact for GPO contract-related inquiries and issues.
• Conduct detailed consignment data analysis to monitor inventory, usage trends, and consignment agreement performance.
• Perform spend analysis to track purchasing behavior, identify cost-saving opportunities, and evaluate vendor performance.
• Provide actionable insights from data analysis to support strategic decisions within procurement and finance.
• Continuously assess the contract management process and make recommendations for improvements to streamline workflows and increase efficiency.
• Identify opportunities to maximize the effectiveness of the contract lifecycle and take proactive steps to ensure compliance, speed, and cost-effectiveness.
• Coordinate cross-departmentally to ensure alignment and smooth execution of contract-related tasks.
• Ensure that all contracts meet legal, regulatory, and company policy requirements.
• Maintain up-to-date contract records and documentation for internal and external audits.
• Assist in the development of contract templates, best practices, and standard operating procedures (SOPs).
• Work closely with legal, sales, finance, and operations teams to ensure smooth contract execution and adherence to terms.
• Provide contract-related support, advice, and guidance to internal stakeholders, ensuring alignment with business goals.
• Track key contract milestones and deliverables, ensuring terms are fulfilled on time.
• Prepare reports on contract status, performance, spend analysis, and consignment inventory for senior management review.
• Work on special projects as assigned

Benefits

• 401K
• Health insurance
• Dental insurance
• Vision insurance
• Health Savings account
• Paid time off