Contract Administrator Jobs

About The Position

Requirements

• Post-Secondary education is a requirement.
• Strong attention to detail and excellent keying data entry skills are a must.
• Ability to manage multiple priorities within tight timeframes while maintaining ongoing attention to detail while meeting set deadlines.
• Must be self-directed, decisive, and goal-oriented.
• Comfortable working in an empowered work environment with established goals/expected results and limited step-by-step direction.
• Ability to embrace and champion change.
• Capable of driving growth capacity by continuously looking for better ways to improve processes.
• Excellent problem-solving skills along with logical thinking.
• Excellent verbal and written communication skills along with effective interpersonal skills.
• Able to work independently.
• Excellent planning & organizational skills.
• Solid team player with the ability to work in a very demanding, fast-paced environment.
• Proficient in MS – Word & Excel and Outlook.

Nice To Haves

• Having worked in a Finance or Operations function with leasing or financing industry experience is considered an asset.

Responsibilities

• Ensuring all Lockbox/Cheque payments are managed as assigned, including coding and investigation of incoming payments.
• Applying all received payments to the proper contracts daily and ensuring unidentified payments are applied to Unapplied Suspense.
• Ensuring all EFT/Wire payments are managed as assigned, including coding and investigation of incoming EFT/Wire Payments.
• Applying all received EFT/Wire payments to the proper contracts daily and ensuring unidentified payments are applied to Unapplied Suspense.
• Ensuring all Pre-authorized Payments (PAPP/ACH) are managed as assigned.
• Applying all received Pre-authorized Payments to the proper contracts daily and ensuring returned payments are posted to contracts as they occur.
• Ensuring that proper records are kept and that policies and procedures are followed.
• Ensuring that any cash adjustments, transfers, one-offs, contras, etc., are properly authorized and information is accurate.
• Managing internal requests for payment transfer and fee adjustment.
• Developing and maintaining a positive consultative relationship with internal customers as it relates to key system requirements and processes.
• Achieving daily, weekly, and monthly KPIs and SLAs.
• Ongoing procedure review and update, including updating procedures, training manuals, and reports.
• Ensuring that proper records are kept and that policies and procedures are followed, as well as ensuring all internal controls are adhered to.
• Completing other administration responsibilities to ensure effective workload for the entire team.
• Assisting in the preparation of documents to be imaged for view by the Business.
• Providing back-up to others as deemed necessary and assigned by manager.
• Ensuring accurate and timely updates of all necessary data in DLL’s back-end system.
• Completing special projects and other duties as assigned by management.

Benefits

• Two working days per year volunteering for a local charity
• Bonus plan
• Remote working from home opportunities
• Flexible hours
• Career development opportunities: online learning, member development programs, Tuition reimbursement program.
• Outstanding Medical, Dental, Vision and Paramedical benefit programs
• Employer paid defined contribution pension plan
• Industry leading Vacation package
• Subsidized Gym membership programs
• Employee Referral program