Remote Preconstruction Coordinator/ Contract Administrator

Spinnaker Development

3d•Remote

About The Position

Spinnaker Development specializes in high-end custom homes where quality, precision, and attention to detail are essential. As we continue to grow, we're looking for a Remote Preconstruction Coordinator/ Contract Administrator to help manage the paperwork and coordination that keeps our pre-construction and construction process moving. This is a support role. Your primary value to the team will be keeping documentation, approvals, and communication organized across multiple active projects, so our internal team can stay focused on estimating and building.

Requirements

Fluent English speaker (a short recorded audio sample may be requested to confirm speaking fluency)
North American residential construction industry experience
Working knowledge of Procore and Bluebeam basics
Strong organizational, communication, and time management skills
Comfortable using cloud-based construction software and document management systems
Ability to work Pacific Time hours
Self-starter with strong initiative and follow-through

Nice To Haves

High-end custom residential construction experience
Experience with Buildertrend, Asana, Slack, Microsoft Office, Google Workspace, or Dropbox
Prior experience in a remote construction administration or coordination role

Responsibilities

Prepare and track subcontractor agreements and construction documentation
Maintain project files, document control, and project records
Track approvals, deliverables, and project milestones
Follow up on outstanding paperwork and keep records current in Procore
Coordinate with leadership, office staff, field teams, subcontractors, and vendors
Communicate proactively using Slack, Gmail, Asana, Zoom, and other company systems
Help improve pre-construction systems and workflows
Provide reliable remote support across multiple active projects