Grant and Contract Administrator II

The University of Arizona • Tucson, AZ

4d • Onsite

About The Position

The Engineering Business Center-North (EBC-N) at the University of Arizona is seeking a Grant and Contract Administrator II to provide operational and financial management support to College of Engineering faculty members. The position manages faculty and staff salary allocations, reviews and approves financial transactions, monitors budgets, reconciles data, produces financial reports, and manages sponsored and non-sponsored faculty accounts. It also provides post-award grant management services, advises on purchases and expenditures, supports compliance with university policies, and contributes to operational efficiency.

The successful candidate will handle a significant volume of requests in a timely manner and exercise diplomacy, discretion, and sound judgment. Professionalism, confidentiality, initiative, prioritization, and the ability to work independently and collaboratively are expected. The position is full-time, 40 hours per week, and based at the Tucson Campus. Visa sponsorship is not available.

Requirements

• Bachelor's degree or equivalent advanced learning attained through professional-level experience.
• At least 3 years of relevant work experience, or an equivalent combination of education and work experience.
• Excellent communication, analytical, and problem-solving skills.
• Ability to develop comprehensive budgets using Excel and auto-generated financial reports.
• Knowledge of accounting principles, practices, and procedures, including Uniform Guidance.
• Skill in preparing detailed reports on a timely basis.
• Ability to work independently and collaboratively.
• Capacity to respond to a significant number of requests in a timely manner while exercising diplomacy, discretion, and sound judgment.
• High degree of professionalism, confidentiality, initiative, and prioritization skills.

Nice To Haves

• Demonstrated experience with University financial accounting, budgeting, and financial planning across all University fund types.
• Proficiency in setting and communicating priorities and effectively planning and organizing project work.
• Previous experience with University of Arizona enterprise systems such as UAccess Research, Analytics, Financial, Student, and Employee.

Responsibilities

• Set up and monitor grant accounts, maintain account-specific notes and internal spreadsheets, verify that award documents and budgets are saved, and assist with improving account templates.
• Respond to account balance inquiries; analyze posted expenses for allowability; investigate open encumbrances and available balances; track pending charges; and communicate hiring and purchasing options based on expense forecasts.
• Update and maintain position distributions, complete salary transfers, process external awards and financial aid requests, input capital requisitions, and complete general expense corrections.
• Review transaction detail reports and communicate expense concerns or updates to faculty.
• Assist with internal trainings and team workshops, and help streamline reporting mechanisms and templates for financial and technical/progress reporting.
• Provide faculty with policy and procedural information concerning applicable university, state, local government, and federal partner requirements.
• Review auto-generated reports with faculty monthly and/or quarterly, assist with reports due to internal or external partners, and prepare manual reports not available through existing UA Analytics tools.

Benefits

• Health, dental, and vision insurance plans
• Life insurance and disability programs
• Paid vacation, sick leave, and holidays
• University of Arizona, Arizona State University, and Northern Arizona University tuition reduction for the employee and qualified family members
• Retirement plans
• Access to University of Arizona recreation and cultural activities
• Full benefits eligibility
• University work-life programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level