Grant and Contract Administrator II

University of New Hampshire

2d•$57,590 - $102,850

About The Position

The University of New Hampshire is seeking a collaborative, detail-oriented Grant and Contract Administrator II to support the administration and financial management of the New Hampshire Rural Health Transformation (RHT) initiative. The position supports a statewide effort to strengthen rural healthcare access, services, and sustainability. In partnership with project leadership, campus stakeholders, Sponsored Programs Administration, and Accounting and Financial Compliance, the administrator provides post-award financial oversight, budget monitoring, expenditure analysis, financial forecasting, and guidance on sponsor and institutional requirements. The role requires analytical, organizational, and communication skills, proactive problem-solving, collaboration, and responsible stewardship of sponsored funding. The position manages financial and administrative activities for an assigned portfolio of awards, including RHT-related awards and contract funds. Responsibilities include interpreting award terms, coordinating account establishment, monitoring award and sub-award compliance, reviewing and reconciling financial and payroll records, advising principal investigators (PIs), managing reporting and effort-report processes, and coordinating with institutional offices to resolve issues. The role also supports compliance with federal, sponsor, and university policies and participates in grant and contract closeout. Employment in this role is contingent on the availability of external sponsor funding. If that funding is reduced or discontinued, employment may be modified or terminated under applicable policies and procedures. The position is located in Durham, New Hampshire. Applicants are asked to submit a resume/CV and cover letter.

Requirements

Bachelor’s degree in a field related to finance or business.
Three years of experience in sponsored projects administration, negotiation, budgeting, or a related field.
Good oral and written communication skills and financial skills.
Good computer skills.
Experience working with research administration software applications in both pre-award and post-award settings.
Working knowledge of proposal administration, including standard proposal requirements, terms and conditions, budget development and resource requirements, bio-sketches, facilities pages, and sub-awards.
Demonstrated knowledge of applicable federal, state, and other sponsor regulations related to sponsored projects, including OMB Uniform Guidance.
Analytical and problem-solving skills, including experience researching and analyzing data to develop accurate reports, identify valid solutions, forecast consequences of proposed actions, and implement a course of action.
Ability to work independently in a team environment, take ownership of problem resolution, be flexible and accountable, manage conflicting responsibilities, prioritize tasks, and consistently meet deadlines.
Ability to establish and maintain effective working relationships with faculty, administrative staff, and students in a higher education environment, including RHT project team members.

Nice To Haves

Knowledge of college or university business policies and practices, especially in research administration.
Experience with WD.
Certified Research Administrator.

Responsibilities

Interpret award terms and conditions and review budgets with PIs; coordinate establishment of grant and applicable sub-award project accounts.
Monitor awards and sub-awards for compliance, analyze monthly financial reports, communicate financial progress to PIs, and coordinate end-of-budget-period activities in collaboration with a GCA III.
Manage accounting records for assigned awards, including RHT-related awards and contract funds.
Reconcile assigned accounts against the General Ledger monthly.
Manage personnel and purchasing activities with PIs and relevant USNH offices; review and, if designated by the PI, sign financial and purchasing documents as necessary.
Review, analyze, and reconcile payroll distributions for faculty, graduate students, fellows, and research staff biweekly, and process changes as needed.
Meet with PIs at least quarterly to report account status and provide financial projections and recommendations supporting research outcomes, including RHT project outcomes.
Act as a liaison between PIs, SPA-AFC, and other institutional units to communicate and resolve expenditure issues.
Manage the effort-report process to ensure accuracy and timely submission.
Develop budgets for progress reports to support research project outcomes and RHT deliverables.
Be responsible for, or ensure, submission of progress reports, program reviews, and other grant activities, including applicable RHT reporting requirements.
Work with Sponsored Programs Administration as appropriate to provide just-in-time information and respond to agency requests, including budget revisions and compliance matters.
Serve as a financial resource to department staff and faculty regarding federal, sponsor, and university policy compliance.
Attend regular meetings, training sessions, and professional development workshops or seminars, as requested and approved, to stay current on relevant policies and procedures.
Assist PIs, program team leaders, and others with purchases of specialized equipment, noting relevant regulations, policies, and procedures.
Manage and review grant program income funds within the unit, request budget increases through SPA, and assist PIs with appropriate expenditures.
Collaborate with the senior grant account manager to reconcile and timely close out federal grants and contracts, including verifying final expenditures and the appropriateness of financial transactions.