Contract and Grant Administrator I — Contract & Grant/Sponsored Pgms Admin I

MSU Internal Job Postings Details • East Lansing, MI

1d • Hybrid

About The Position

Join Michigan State University’s Contract and Grant Administration (CGA) team and support the University’s research mission. As part of CGA’s Cash Management Group, the Contract and Grant Administrator I supports post-award financial administration for an assigned portfolio of sponsored programs, focusing on direct, federal letter of credit awards. Under the guidance and oversight of CGA management, the position carries out financial reporting, reimbursement, reconciliation, and award closeout in accordance with sponsor and university requirements.

The role reviews award terms and financial activity; prepares sponsor financial reports and reimbursement requests; monitors reporting deadlines and award balances; helps identify and resolve financial discrepancies; and completes required financial documentation throughout an award’s lifecycle. Awards may have varying reporting and reimbursement requirements, including partnership and multi-organizational awards. The administrator works with faculty, departmental administrators, sponsors, and university partners on routine reporting and reimbursement matters and provides information about established sponsor requirements and university procedures. The position also participates in process improvement initiatives, system testing, training, and special projects.

The position is remote-friendly within Michigan, with a regular on-campus presence. Remote work and in-office work are arranged with the supervisor. Standard work hours are 8 a.m. to 5 p.m. Salary is commensurate with experience.

Requirements

• Knowledge equivalent to that normally acquired through a four-year college degree program in Business Administration, with coursework in Business Law and Accounting; up to one year of related, progressively responsible or expansive Accounting experience; or an equivalent combination of education and experience.
• For consideration, must meet one of the stated eligibility conditions relating to citizenship or immigration status and eligibility for access to export-controlled data or technology essential to the position.
• Ability to prepare and submit reimbursement requests and financial reports.
• Proficiency with Microsoft Office applications, particularly Excel.
• Ability to review expenditures against award terms and restrictions and interpret terms and conditions.
• Good to excellent writing and communication skills.
• Ability to think creatively, work independently, handle multiple tasks simultaneously, establish priorities, and manage deadlines professionally.

Nice To Haves

• Experience with sponsored program accounting, financial reporting, invoicing, draws, or account reconciliation.
• Experience working with federal funds in a business, governmental, nonprofit, or university/academic environment.

Responsibilities

• Administer the post-award finances of an assigned portfolio of sponsored programs, with a focus on direct, federal letter of credit awards.
• Prepare sponsor financial reports and reimbursement requests.
• Review award terms and financial activity in accordance with sponsor and university requirements.
• Monitor reporting deadlines and award balances.
• Reconcile financial activity and assist with identifying and resolving financial discrepancies.
• Complete financial documentation and perform award closeout activities throughout the award lifecycle.
• Work with faculty, departmental administrators, sponsors, and university partners on routine reporting and reimbursement matters.
• Provide information about established sponsor requirements and university procedures.
• Participate in process improvement initiatives, system testing, training, and special projects.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level