Grant & Contract Administrator I
About The Position
The Grant and Contract Administrator I (GCA I) within STAR Team I provides research administration support for sponsored programs across the University of New Hampshire. The role works collaboratively with principal investigators, departments, SPA Awards, Accounting and Financial Compliance, and other institutional partners to support the day-to-day financial and administrative management of sponsored awards. Responsibilities include reviewing expenditures and available balances, monitoring payroll and commitments, supporting budget revisions and award modifications, assisting with subaward monitoring and closeout activities, and identifying items requiring follow-up or escalation. The GCA I serves as a resource to faculty and research teams, helping ensure awards are managed in accordance with sponsor requirements, University policies, and applicable regulations. This position offers hands-on portfolio experience, training, and progressive professional development in research administration. The role also completes pre-award administration, including interpreting sponsor guidelines, preparing proposal requirements and checklists, organizing applications, creating and monitoring proposal forms, communicating with principal investigators, and completing simpler standard applications. Post-award duties include supporting financial administration, monitoring transactions, resolving discrepancies, preparing cost-transfer forms, assisting with audit documentation, and participating in account closeout activities.
Requirements
- Associate's degree and three years of related experience, or an equivalent combination of higher education and experience totaling seven years.
- Experience in a college or university business office.
- Additional related experience and/or higher education.
Responsibilities
- Complete pre-award administration of grant and contract activities.
- Synthesize sponsor guidelines to identify proposal requirements and provide checklists and templates for proposal team members.
- Organize proposal, renewal, and resubmission applications.
- Create, route, and monitor proposal forms.
- Communicate and follow up with principal investigators regarding information needed by the sponsor or University to finalize proposals.
- Complete applications for smaller, less-complicated, standard proposals.
- Assist with post-award administration of research grants and contracts, including labor distributions, time and effort reporting, purchases, and reimbursements.
- Monitor routine financial transactions and research and resolve discrepancies.
- Prepare cost-transfer forms to correct charges on sponsored projects.
- Assist in preparing audit documentation.
- Participate in account closeout activities.
- Review expenditures and available balances and monitor payroll and commitments.
- Support budget revisions, award modifications, and subaward monitoring.
- Identify items requiring follow-up or escalation.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
