Grant Administrator

Omaha Tribe of Nebraska•Macy, NE

3d•$22 - $24

About The Position

The Grant Administrator oversees the administration of the Tribe’s grants and P.L. 93-638 contracts. The role supports accurate and efficient collection and reporting of grant and contract data, maintains workflow processes and procedures, and ensures compliance. The position works with Program Directors, Finance, and other staff to develop proposals, track awards and spending, meet reporting requirements, and support continued funding and audit readiness. The Grant Administrator prepares and submits grant proposals and contract renewals, monitors reporting timelines and grant activities, supports budget and scope modifications, manages documentation and funding drawdowns, and completes grant closeouts. The role also prepares project-status reporting and forecasts for the Chief Financial Officer, evaluates potential opportunities for alignment with the community’s long-term plan, and coordinates proposal review and grant kick-off meetings. Applicants must have a bachelor’s degree in a related field and at least two years of related experience. Experience in tribal governments, tribally led organizations, foundations, nonprofits, or the private sector is highly desirable. A valid driver’s license is required. The position requires advanced Microsoft Suite knowledge, strong analytical and organizational abilities, attention to detail and deadlines, initiative, discretion, and a professional demeanor. Indian Preference and the Tribal Employment Rights Ordinance (TERO) will be practiced; all qualified applicants will be considered.

Requirements

Bachelor’s degree in a related field.
Minimum of two years of related experience.
Valid driver’s license.
Advanced knowledge of Microsoft Suite.
Strong logic, analytical, and problem-solving abilities, with a solid understanding of grants management.
Solid planning and organizational skills, with attention to detail, accuracy, protocol, and deadlines.
Ability to take initiative and develop solutions quickly and effectively.
High level of discretion when maintaining confidential materials and handling sensitive issues.
Positive attitude and professional demeanor.

Nice To Haves

Experience in tribal governments, tribally led organizations, foundations, nonprofits, or the private sector is highly desirable.

Responsibilities

Assist with preparing, managing, tracking, and submitting grant proposals for government agencies and re-contracting for P.L. 93-638 contracts on behalf of the Tribe.
Maintain the reporting matrix and timeline to ensure grant and contract reports are submitted on time.
Work with Program Directors and Finance to track expenditures, deliverables, compliance, reporting needs, deadlines, and action items.
Coordinate with Finance to ensure grants are set up properly and match or cost-sharing requirements are fulfilled.
Ensure Program Directors follow OMB Uniform Guidance and the Tribe’s Procurement Policy.
Maintain digital and paper records of awards, contracts, reports, correspondence, budget modifications, and funding drawdown information for annual audit compliance.
Provide monthly grants reports to Program Directors, review expenditures, advise on post-award spending, check on deliverables, and oversee compliance.
Advise Program Directors on procedures for budget and scope changes and modifications.
Prepare, maintain, and submit funding drawdown documentation.
Develop and communicate project-status reports for the Chief Financial Officer, including forecasts and decision aids.
Manage grant closeout, including submission of final reports and certificates.
Compile information and documents for audit inquiries.
Track grant cycles and renewal processes and support stewardship to maintain funding.
Prepare grant opportunity summaries and present them to the Grant Administrator Supervisor to assess alignment with the community’s long-term plan before applying.
Collaborate with Program Directors on proposals and funding requests, leading the Tribe’s larger grant opportunities.
Write and assemble most or all sections of grant proposals, incorporating input from Program Directors and other staff.
Coordinate timely and appropriate staff input and review of proposals before submission deadlines.
Review foundation proposal and reporting guidelines to ensure submissions are correctly formatted and include required information, budgets, and materials.
Participate in kick-off meetings for accepted proposals with the Program Director and Finance.
Perform other duties as assigned.