Grant Administrator

Omaha Tribe of Nebraska•Macy, NE

About The Position

The Grant Administrator oversees the administration of the Tribe’s grants and P.L. 93-638 contracts. The role ensures accurate and efficient collection and reporting of grant and contract data, maintains workflow processes and procedures, and supports compliance. The position assists with grant proposal preparation, management, tracking, and submission, as well as re-contracting for P.L. 93-638 contracts. It also coordinates with Program Directors and Finance on expenditures, deliverables, budgets, reporting, drawdowns, audits, and closeout. The Grant Administrator collaborates with Program Directors and other staff to develop and submit proposals, taking the lead on larger opportunities. The role monitors grant cycles and renewals, prepares reports and forecasting materials, advises on post-award spending and modifications, and ensures submissions meet funder requirements and deadlines. Grant opportunities are reviewed for alignment with the community’s long-term plan before applications proceed. The position reports project-status information to the Chief Financial Officer and presents grant opportunity summaries to the Grant Administrator Supervisor.

Requirements

Bachelor’s degree in a related field.
Minimum of two years of related experience.
Valid driver’s license.
Advanced knowledge of Microsoft Suite.
Strong logic, analytical, and problem-solving abilities, with a solid understanding of grants management.
Solid planning and organizational skills, with high attention to detail, accuracy, protocol, and deadlines.
Ability to take initiative and develop solutions quickly and effectively.
High level of discretion in maintaining confidentiality of sensitive materials and issues.
Positive attitude and professional demeanor.

Nice To Haves

Experience in tribal governments, tribally led organizations, foundations, nonprofits, or the private sector is highly desirable.

Responsibilities

Prepare, manage, track, and submit grant proposals for government agencies and support re-contracting for P.L. 93-638 contracts on behalf of the Tribe.
Maintain a current reporting matrix and timeline to ensure grant and contract reports are submitted on time.
Work with Program Directors and Finance to track expenditures, deliverables, compliance, reporting needs, deadlines, and action items.
Coordinate with Finance to ensure grants are set up properly and match or cost-sharing requirements are fulfilled.
Ensure Program Directors follow OMB Uniform Guidance and the Tribe’s Procurement Policy.
Maintain digital and physical records of grant and contract awards, agreements, reports, correspondence, budget modifications, and drawdown information for annual audit compliance.
Provide monthly grant reports to Program Directors, review expenditures, advise on post-award spending, check on deliverables, and oversee compliance.
Assist with budget and scope modifications by advising Program Directors on appropriate procedures.
Prepare, maintain, and submit documentation for funding drawdowns.
Develop and communicate reports to the Chief Financial Officer on project status, including forecasting and decision-support materials.
Manage grant closeout, including submission of final reports and certificates.
Compile information and documents for audit inquiries.
Track grant cycles and renewal processes and support continued funding stewardship.
Generate grant opportunity summaries and present them to the Grant Administrator Supervisor to assess alignment with the community’s long-term plan before applying.
Collaborate with Program Directors to develop grant proposals and funding requests, taking the lead on larger Tribe opportunities.
Write and assemble most or all sections of grant proposals, incorporating input from Program Directors and other staff.
Coordinate timely and appropriate staff input and review of proposals before submission deadlines.
Review foundation proposal and report guidelines to ensure submissions are correctly formatted and include all required information, budgets, and materials.
Participate in kickoff meetings for accepted proposals with the Program Director and Finance.
Perform other duties as assigned.