Grant Administrator

Family Services Inc. • Poughkeepsie, NY

3d • $62,353 - $62,353 • Hybrid

About The Position

The Grant Administrator maintains accounting records and internal controls in accordance with generally accepted accounting principles and the policies and practices of the organization and agencies contracting with Family Services, Inc. for accounting services. The role supports compliance with government contract and other funding reporting requirements, helps maintain the general ledger and budget information, analyzes financial data, and assembles and maintains financial and budget information related to contracts and other funding sources.

The position manages assigned grant and contract reporting, reimbursement requests, forecasting, budgeting, and compliance activities. It also performs accounting tasks for assigned programs, supports organization-wide cost allocation and the annual independent audit, and contributes to improving accounting and financial processes. Responsibilities may shift as the agency takes on additional programs.

This is a 40-hour-per-week, exempt, hybrid position in Poughkeepsie, New York, with a Monday–Friday schedule from 8:30 a.m. to 5:00 p.m. Local travel to the bank, post office, or between offices may be required as needed. Applicants must be authorized to work in the United States without work sponsorship.

Requirements

• Minimum of 5 years of experience in a financial, accounting, or related field.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to work cooperatively, manage time effectively, and manage multiple priorities.
• General understanding of accounting concepts and ability to apply them.
• Attention to detail and organizational skills.
• Ability to learn and work within agency procedures and guidelines.
• Sound judgment in tracking sources of errors and determining corrective action using established guidelines.
• Computer skills and proficiency with Microsoft Office, including Excel, and accounting software.
• Must be authorized to work in the United States without work sponsorship.

Nice To Haves

• Bachelor’s degree preferred.
• Nonprofit experience is a plus.

Responsibilities

• Maintain accounting records and internal controls in accordance with generally accepted accounting principles and organizational and contracting-agency policies and practices.
• Ensure compliance with government contract and other funding reporting requirements.
• Maintain general ledger and budget information and analyze financial data related to contracts and other funding sources.
• Understand funding compliance and reporting requirements for assigned grants and contracts and interpret contract terms and language.
• Prepare monthly and quarterly financial reports for government agencies and other revenue sources.
• Manage timely collection of reimbursement requests for funding sources.
• Prepare forecasts for assigned programs by analyzing trends, gathering information from program and other staff, and evaluating actual data and projected events.
• Assist with developing and preparing budgets, monitor the need for budget modifications, and process required documents.
• Meet with program personnel and management regarding contract compliance, budget forecasting, and budget modifications; recommend effective use of resources.
• Communicate accurate financial information to support business decisions.
• Generate monthly reports for Associate Directors of Finance and the CFO, analyze variances, and recommend remediation.
• Represent the organization during periodic audits performed by funders.
• Record accounting-system entries to track revenue and expenses accurately for assigned programs.
• Work with the Associate Director of Finance and CFO to develop an organization-wide cost allocation plan that integrates the organization budget and restricted contract funding.
• Review, record, and release temporarily restricted contributions.
• Monitor fixed-asset and equipment purchases for funding sources and prepare contract-required reports.
• Review and record receivables and deferred revenue monthly.
• Assist in maintaining the general ledger.
• Assist the team in preparing for and completing the annual independent audit.
• Identify and help develop streamlined accounting and financial processes.
• Complete projects assigned by supervisory personnel.
• Perform other duties as assigned.
• Travel locally to the bank, post office, or between offices as needed.

Benefits

• Medical, dental, and vision coverage.
• 403(b) retirement plan with employer match up to 5%.
• Paid vacation, holidays, sick time, and personal time: two weeks of vacation in the first year, 13 paid holidays per year, 12 sick days per year, and 4 personal days per year.
• Access to the Compassionate Leave Program, where employees can donate or receive unused time off.
• Group term life and long-term disability insurance.
• Supplemental life insurance and accidental death and dismemberment coverage.
• Supplemental insurance through Aflac.
• Employee assistance program (EAP).
• Pet insurance.

What This Job Offers

• Job Type: Full-time