Grant Administrator
About The Position
Under general supervision, the Grant Administrator researches, develops, and implements grant projects related to public facilities or public services. The role gathers and analyzes information about funding opportunities; writes grants in collaboration with nonprofit organizations and governmental entities; and helps citizens and staff understand grant requirements and application procedures. It also prepares reporting and planning documents, coordinates grant information across departments and agencies, and monitors compliance and funded-project progress. The position supports the preparation and distribution of grant funds by developing application materials and requests for proposals, assisting prospective applicants, reviewing applications, and supporting steering committees and community meetings. It prepares grant proposals and supports implementation and oversight, including tracking expenditures, evaluating results, meeting reporting deadlines, and monitoring procurement, design, construction, contracts, and budgets for public-facilities projects. The administrator may manage multiple projects in different phases while handling concurrent daily tasks.
Requirements
- Bachelor's degree or higher in Business or Public Administration, English, Social/Behavioral Science, or a related field.
- Texas Class C Driver's License or equivalent from another state.
- Ability to multitask across several public-facilities or public-services projects in different phases and handle concurrent daily tasks.
Responsibilities
- Research and analyze grant opportunities, funding sources, and availability using publications, the Internet, and contacts.
- Write grants in collaboration with nonprofit agencies and governmental entities.
- Work with citizens on grant applications, grassroots community organizations, and related staff support.
- Interpret and communicate grant guidelines and regulations to citizens and staff.
- Prepare statistical information and assist in identifying and analyzing grant priorities.
- Develop reporting documents on grant funding activities, including reports to federal agencies and long-term planning documents.
- Oversee and monitor compliance activities with divisions, outside agencies, staff, and citizens.
- Consult with departments and City staff to determine whether grants are applicable, and coordinate grant information and status between departments and agencies.
- Plan and conduct preparation and distribution of grant funds for public facilities or public services.
- Prepare templates for requests for proposals, letters of intent, citizen request forms, and funding applications; develop requests for proposals.
- Develop plans to implement grant or funding programs, activities, or services.
- Provide technical assistance to prospective applicants, including general grant-writing training.
- Receive applications, recommend improvements, determine eligibility, conduct staff reviews, and make recommendations.
- Provide oversight to steering committee meetings; schedule community meetings; prepare agendas; conduct presentations; and provide staff support.
- Review and research application materials, develop grant proposals, and establish grant objectives.
- Communicate program requirements and procedures for obtaining or retaining funding.
- Prepare or assist with grant regulatory reporting requirements, direct and monitor program activities, and evaluate results.
- Attend funded projects to evaluate objectives and ensure deadlines are met when providing information to prospective applicants.
- Track grant-fund disbursements for public facilities or public services.
- Track public-facilities project progress; enforce and implement contracts; prepare contract amendments; monitor and analyze budgets; and review construction pay applications and change orders.
- Visit construction sites, review design-scope changes, and monitor agencies for compliance with federal requirements.
- Review and monitor procurement, design, and construction plans.
- Manage multiple public-facilities or public-services projects in different phases while completing concurrent daily tasks.
