Compliance Specialist Jobs

About The Position

Requirements

• High School Diploma, general education degree or vocational degree
• 3+ years of previous HR experience
• Professional, motivated, and energetic demeanor
• Strong organizational skills
• Proficiency with Microsoft Office programs (Excel, Word, Outlook)
• Proficiency with Adobe Acrobat
• Excellent verbal and writing skills in U.S. English
• Valid driver’s license with clean driving record
• Ability to handle confidential information with discretion and professionalism

Nice To Haves

• Fluency in Spanish
• Experience in construction or manufacturing
• Proficient within Paylocity or other HRIS software
• Experience managing leaves and benefit administration

Responsibilities

• Administer employee benefit programs, including health, dental, vision, life insurance, voluntary benefits, retirement plans, etc.
• Coordinate new hire enrollments, qualifying life event changes, annual open enrollment, and benefit terminations.
• Coordinate with benefit vendors, brokers, and insurance carriers to resolve employee issues and maintain accurate records.
• Collaborate with employees regarding benefit deductions and ensure data accuracy within the HRIS and benefits systems, timely and reported by each payroll deadline.
• Educate employees on available benefits and provide guidance on plan options and enrollment procedures.
• Prepare and distribute benefit communication, materials, and resources.
• Assist with benefit audits, reconciliations, and reporting requirements.
• Monitor benefit costs and support benefit program evaluations and renewals.
• Support offboarding tasks including coordination of benefit termination and COBRA notification.
• Administer employee leave programs, including FMLA (federal and state accordingly), ADA accommodations, parental leave, military leave, workers' compensation, etc.
• Review leave requests and determine eligibility in accordance with applicable laws and company policies.
• Coordinate leave documentation, certifications, approvals, extensions, and return-to-work processes.
• Maintain communication with employees, managers, healthcare providers, and third-party leave administrators.
• Maintain accurate and up-to-date leave records and absence tracking.
• Support accommodation requests and engage in the interactive process as appropriate.
• Coordinate return-to-work plans and transitional work arrangements when applicable.
• Work closely with safety site leads and management, as applicable, to ensure proper tracking and documentation for workplace injuries associated with leaves of absence.
• Ensure compliance with applicable employment laws and regulations related to benefits and leave administration.
• Maintain confidential employee records in accordance with company policies and privacy requirements.
• Prepare reports, metrics, and documentation for internal and external audits.
• Stay informed about changes in benefits and leave legislation and recommend policy updates as needed.
• Assist in developing and maintaining HR policies, procedures, and employee communication.
• Assist employees in accordance with plan rules and applicable regulations, including ACA, HIPAA, and COBRA.
• Serve as the primary point of contact for employee questions regarding benefits and leave programs.
• Provide excellent customer service while handling sensitive and confidential information.
• Conduct employee orientations and benefits information sessions.
• Communicate with employees and brokers, maintaining timelines, and ensuring all elections and leave notifications are complete on schedule.
• Support HR initiatives and special projects as assigned.
• Other duties as assigned.

Benefits

• Health Benefits, including medical, dental and vision
• Company paid and supplemental life insurance
• Short-term disability
• Long-term disability
• Paid vacation, paid sick leave and paid holidays
• 401(k) retirement plan, with employer match
• Employee Referral Bonus Program