Compliance Specialist Jobs

About The Position

Requirements

• Bachelor’s degree
• One (1) year of procurement, purchasing, finance, accounting, business operations, or related experience,
• One (1) year of experience providing customer service.
• In lieu of a degree, any appropriate combination of relevant education, experience, and/or certifications may be considered.
• Must possess a valid driver’s license.
• This position requires a criminal background check.
• This position is subject to federal and state privacy regulations.

Nice To Haves

• Experience administering a Purchasing Card (P-Card) program.
• Experience processing travel reimbursements or expense reports.
• Experience in higher education or public sector financial operations.
• Experience with Workday or another enterprise resource planning (ERP) system.
• Knowledge of Florida public procurement requirements, travel regulations, and University financial policies.

Responsibilities

• Administer the University's Purchasing Card (P-Card) Program.
• Coordinate new cardholder onboarding, account maintenance, limit changes, card replacements, and account closures.
• Review Purchasing Card transactions and supporting documentation for policy compliance.
• Monitor reconciliation deadlines and follow up on outstanding transactions.
• Assist with Purchasing Card exception requests and documentation.
• Maintain Purchasing Card records and program documentation.
• Serve as the primary point of contact for questions from cardholders and approvers.
• Review travel expense reports for compliance with University travel policies and procedures.
• Provide guidance regarding allowable travel expenditures and required documentation.
• Assist faculty and staff with travel-related questions and expense report preparation.
• Coordinate with Accounts Payable and departments to resolve travel reimbursement issues.
• Monitor travel compliance and identify trends requiring additional guidance or training.
• Prepare Purchasing Card and travel compliance reports.
• Assist with internal and external audits by maintaining documentation and responding to audit requests.
• Identify compliance concerns and recommend corrective actions.
• Assist with policy implementation and continuous process improvement initiatives.
• Maintain accurate program records and statistical reporting.
• Provide day-to-day customer support regarding Purchasing Card and travel procedures.
• Assist the Director of Procurement with the coordination and delivery of Purchasing Card and travel training programs.
• Develop and maintain job aids, reference materials, FAQs, and training resources.
• Reinforce University policies and best practices through ongoing communication and customer support.
• Perform other duties as assigned

Benefits

• Flexible spending accounts
• Medical and life insurance
• Worker's compensation
• State of Florida health benefits
• Annual Leave
• Paid time off
• Paid holidays
• Sick Leave
• Employee Assistant Program (EAP)