Travel & Expense Compliance Specialist

Florida Polytechnic University•Florida, MA

1d•$50,200 - $54,000•Onsite

About The Position

This position is responsible for the day-to-day administration of Florida Polytechnic University's Purchasing Card (P-Card) Program and travel expense processes. This position serves as the primary resource for cardholders, approvers, and travelers by providing guidance on university policies, procedures, and applicable regulations while promoting compliance and exceptional customer service. Responsibilities include administering Purchasing Card accounts, reviewing expense reports and supporting documentation, monitoring compliance, coordinating cardholder onboarding and training, maintaining program records, preparing reports, and assisting with audits. Working collaboratively with the Director of Procurement, Assistant Director of Procurement, Accounts Payable, and campus departments, this position supports the University's procurement and travel operations by ensuring transactions are accurate, compliant, and processed efficiently while contributing to continuous improvement of university business processes.

Requirements

Bachelor’s degree
One (1) year of procurement, purchasing, finance, accounting, business operations, or related experience,
One (1) year of experience providing customer service.
In lieu of a degree, any appropriate combination of relevant education, experience, and/or certifications may be considered.
Must possess a valid driver’s license.
This position requires a criminal background check.
This position is subject to federal and state privacy regulations.

Nice To Haves

Experience administering a Purchasing Card (P-Card) program.
Experience processing travel reimbursements or expense reports.
Experience in higher education or public sector financial operations.
Experience with Workday or another enterprise resource planning (ERP) system.
Knowledge of Florida public procurement requirements, travel regulations, and University financial policies.

Responsibilities

Administer the University's Purchasing Card (P-Card) Program.
Coordinate new cardholder onboarding, account maintenance, limit changes, card replacements, and account closures.
Review Purchasing Card transactions and supporting documentation for policy compliance.
Monitor reconciliation deadlines and follow up on outstanding transactions.
Assist with Purchasing Card exception requests and documentation.
Maintain Purchasing Card records and program documentation.
Serve as the primary point of contact for questions from cardholders and approvers.
Review travel expense reports for compliance with University travel policies and procedures.
Provide guidance regarding allowable travel expenditures and required documentation.
Assist faculty and staff with travel-related questions and expense report preparation.
Coordinate with Accounts Payable and departments to resolve travel reimbursement issues.
Monitor travel compliance and identify trends requiring additional guidance or training.
Prepare Purchasing Card and travel compliance reports.
Assist with internal and external audits by maintaining documentation and responding to audit requests.
Identify compliance concerns and recommend corrective actions.
Assist with policy implementation and continuous process improvement initiatives.
Maintain accurate program records and statistical reporting.
Provide day-to-day customer support regarding Purchasing Card and travel procedures.
Assist the Director of Procurement with the coordination and delivery of Purchasing Card and travel training programs.
Develop and maintain job aids, reference materials, FAQs, and training resources.
Reinforce University policies and best practices through ongoing communication and customer support.
Perform other duties as assigned