Program Specialist (Compliance & Project Support Specialist) 0097126T, 0097133T

University of Hawaii•Honolulu, HI

1d•Onsite

About The Position

The Program Specialist serves as a project support specialist for the U.S. Army Garrison Hawai‘i Readiness and Environmental Protection Integration (REPI) Program, providing environmental compliance support and project coordination. The role works with USAG Hawai‘i staff and partners to support REPI projects on O‘ahu and Hawai‘i Island, including compliance documentation, project tracking, budgeting, reporting, and records management. The position also supports potential project development, partner communications, administrative workflows, community outreach, and field visits to project sites. It is a full-time, temporary position based at the University of Hawai‘i at Mānoa campus. The salary is commensurate with education and experience. Employment requires completion of a Department of War security check and eligibility verification for access to unclassified information. The employee must complete UH Information Security Awareness Training within two weeks of hire and recertify annually. The position requires occasional hiking in remote, rugged terrain, independent interisland travel, and a valid U.S. driver’s license with the ability to drive a four-wheel-drive vehicle in various conditions.

Requirements

Baccalaureate degree in Business, Communications, Natural Resources, Social Sciences, Natural Sciences, or a related field, and one year of progressively responsible professional experience in compliance or project coordination; or an equivalent combination of education and/or professional work experience.
Functional knowledge of principles, practices, and techniques in extramurally funded natural-resource project management, including the ability to understand and apply relevant concepts and terminology.
Knowledge and understanding of principles, theories, federal and state laws, rules, regulations, and systems associated with environmental compliance and extramural funds.
Ability to recognize problems, identify possible causes, and resolve common problems in environmental compliance and extramurally funded program or project management.
Ability to understand oral and written documentation, write reports and procedures, and communicate effectively in varied situations with diverse partners.
Ability to develop, maintain, and improve organizational systems for projects and programs.
Ability to establish and maintain effective working relationships with internal and external organizations, groups, team members, and individuals.
Ability to operate a personal computer and use Microsoft Word, Excel, SharePoint, Outlook, Access, PowerPoint, and Teams; Adobe; ArcGIS StoryMaps; and Google web-based software.
Basic knowledge of biological principles and appreciation for biological resources, particularly Hawaiian ecosystems.
Basic knowledge of archaeological principles, traditional Hawaiian sites, and traditional cultural practices.
Strong organizational skills and excellent oral and written communication skills, including drafting correspondence and interacting professionally with internal teams and external stakeholders.
Ability to complete a Department of War security check for employment as an Army contractor, including a government security investigation and eligibility verification for access to unclassified information.
Ability to complete UH Information Security Awareness Training within two weeks of hire and recertify every twelve months.
Ability to hike occasionally in remote areas on rugged terrain and travel independently between islands.
Valid U.S. driver’s license and ability to drive a four-wheel-drive vehicle in various conditions.
Must comply with applicable RCUH, University of Hawai‘i, and business entity policies, procedures, and training as a condition of employment.

Nice To Haves

Knowledge of Department of the Army natural and/or cultural resources programs and the policies and organizational contexts in which they are managed.
Knowledge of federal, state, and local environmental laws relevant to natural and cultural resources and land management.
Familiarity with University of Hawai‘i and Research Corporation of the University of Hawai‘i policies and procedures.
Experience in logistical support, including project coordination, grant reporting, and other administrative tasks.
Proficiency in database applications for data management and record-keeping.

Responsibilities

Support the USAG Hawai‘i REPI Program through environmental compliance support and project coordination.
Draft, coordinate, track, and provide documentation and consultation to support compliance with applicable environmental laws, including NEPA, NHPA Section 106, and ESA Section 7.
Coordinate Records of Environmental Consideration requests to USAG Hawai‘i.
Track project status, meetings, site visits, and reporting with REPI project partners, USAG Hawai‘i federal staff, DOW REPI, and other Army REPI staff.
Coordinate annual REPI project budget requests with partners and support project submissions in the online REPI Tracker.
Manage REPI project records, archives, digital files, updates, and the ArcGIS StoryMap.
Coordinate and document notices to proceed, program progress and results, processes, fund expenditures, and reporting procedures for USAG Hawai‘i REPI plan updates through Army Environmental Command and briefing materials for USAG Hawai‘i Command and partners.
Assist with identifying potential REPI projects and partners, developing and screening pre-proposals and full proposals, identifying potential compliance requirements, and preparing letters of support.
Handle communications and coordination, including phone inquiries, program-wide notifications, internal and external correspondence, meeting documentation, community-event outreach, and proposal and report formatting.
Monitor policies, procedures, and workflows; recommend improvements; resolve operational challenges; and ensure compliance with administrative guidelines.
Conduct field visits to project sites to become familiar with work locations and compliance issues, maintain partner communication, and assess project status and progress.
Perform other duties as assigned.