Clinical Program Manager Jobs

About The Position

Requirements

• Bachelor's degree in finance, accounting, or a related field, or equivalent qualification or experience.
• At least seven years of experience in fiscal management of Phase I–III clinical trials.
• Demonstrated ability to work effectively in a fast-paced financial management environment.
• Strong organization, attention to detail, and time-management skills to manage multiple competing demands.
• Effective and professional oral and written communication skills.
• Advanced skills with detailed financial analysis tools and reporting.
• Strong computer skills, including Microsoft Word, Excel, Access, and Adobe Acrobat; advanced Excel knowledge is required.

Nice To Haves

• Clinical research-related certification.
• Experience with clinical trial management systems (CTMS).
• Experience working in Epic.
• Ability to use a wide variety of software packages for research management.

Responsibilities

• Build and negotiate clinical trial budgets, including industry-sponsored and investigator-initiated trial budgets.
• Work with study principal investigators to estimate proposed investigator-initiated trial costs and secure pharmaceutical trial funding.
• Provide subject-matter support for complex protocol interpretation, high-risk studies, difficult sponsor negotiations, novel treatment modalities, and amendments with material financial impact.
• Lead quality-control review of clinical trial calendars in the clinical trial management system, including visit structure, procedure timing, conditional events, cycles, optional procedures, follow-up, end-of-treatment, survival follow-up, and amendment changes.
• Develop and maintain calendar-review checklists, naming conventions, documentation expectations, and escalation pathways.
• Partner with CTMS, research operations, billing compliance, and informatics teams to address system design, workflow, and data-integrity issues.
• Verify that billing-grid determinations are supported by the protocol, study design, informed consent form, sponsor obligations, clinical trial agreement, coverage requirements, and institutional policy.
• Conduct comprehensive quality reviews of industry-sponsored clinical trial budgets before submission, negotiation, finalization, and amendment execution.
• Confirm budgets include protocol-required activities and institutional resource needs, and that budget line items align with the approved calendar and billing grid.
• Assess budget assumptions for completeness, consistency, cost recovery, financial sustainability, sponsor payment timing, and adequate reimbursement for institutional work.
• Ensure financial terms align with the clinical trial agreement, payment schedule, invoicing triggers, payment milestones, pass-through treatment, and sponsor or CRO requirements.
• Identify missing budget items, inadequate payment terms, unsupported assumptions, financial concessions, and study-specific risks requiring attention.
• Ensure clinical trial legal contracts conform to informed consent documents and that payment terms are favorable to the institution.
• Assess downstream post-award implications and engage stakeholders to identify, resolve, and mitigate financial or operational issues before study activation.
• Design, implement, and maintain training and competency programs for staff performing calendar reviews, CTMS builds, billing-grid reviews, industry budgets, amendments, and related clinical trial finance activities.
• Create advanced training for complex studies, including oncology, early-phase, cellular therapy, device, imaging-intensive, pharmacokinetic, biospecimen-heavy, and amendment-intensive trials.
• Develop training resources such as SOPs, work instructions, checklists, templates, de-identified case studies, documentation standards, and escalation criteria.
• Partner with the supervisor to provide individualized coaching and feedback based on QC findings, quality metrics, recurring errors, workload complexity, and development needs.
• Analyze QC findings to identify root causes, recurring defects, process variation, training needs, workflow bottlenecks, and technology opportunities.
• Direct financial management of ongoing clinical trials, including creating and maintaining systems to track payment schedules, billing, and budgets.
• Monitor sponsor invoice payments and follow up directly with sponsors to collect overdue funds; work with the Office of General Counsel when collection efforts are unsuccessful.
• Develop and manage portfolio reporting, including revenue-versus-expense calculations for individual trials, projections, and study-team operations.
• Track and forecast the study portfolio.
• Work with Fred Hutch Finance and Clinical Research Support to support clinical trial accounting policies and procedures.

Benefits

• Medical and vision coverage
• Dental insurance
• Flexible spending accounts
• Life insurance
• Disability coverage
• Retirement benefits
• Family life support
• Employee assistance program
• Onsite health clinic
• Tuition reimbursement
• Paid vacation (12–22 days per year)
• Paid sick leave (12–25 days per year)
• Paid holidays (13 days per year)
• Paid parental leave (up to 4 weeks)