Billing Specialist Jobs

About The Position

Requirements

• At least 5 years of billing or related experience.
• Strong written and verbal communication skills, including the ability to explain financial concepts to non-financial staff.
• Excellent attention to detail and the ability to manage multiple deadlines.
• Strong proficiency with Microsoft Office, including Outlook and Excel.
• High level of professionalism, problem-solving skills, and commitment to accurate financial management.
• Demonstrated expertise with complex billing structures, contractual compliance, and project financial analysis.
• Ability to work on-site Monday through Friday during standard business hours at the assigned office location.

Nice To Haves

• Billing or related experience in an architecture, engineering, and construction (AEC) environment.
• Experience with Deltek Vision and/or Vantagepoint.

Responsibilities

• Act as the primary financial partner for Project Managers’ accounting questions.
• Facilitate training for Project Managers with billing team members, providing guidance on accounting questions and software.
• Hold in-person and virtual meetings with Project Managers about draft invoices, consultant approvals, project profitability, and accounting software.
• Support billing team members with reconciliations and project accounting questions.
• Review and interpret client and consultant contracts, aligning accounting system records with project budgets, billing terms, rate structures, and contractual requirements.
• Update project folders with appropriate documents using required naming conventions.
• Communicate with Project Managers, Business Facilitators, and Principals regarding contracts, change orders, additional services, contract modifications, and billing approvals.
• Assist Project Managers with questions about project financial health, including profit and cost analysis.
• Assist Project Managers with client accounts-receivable follow-ups and resolve accounts-receivable discrepancies as needed.
• Research unbilled issues and ensure outstanding items are addressed and invoices are billed promptly and accurately.
• Oversee full-cycle billing for complex projects, ensuring invoices are timely, complete, and compliant with contract requirements.
• Manage assigned project portfolios from setup through close-out.
• Assist the accounts payable coordinator in validating consultant invoices for accuracy.
• Answer questions about consultant budgets and contractual limitations.
• Generate, interpret, and distribute reports and project analyses requested by Project Managers, Principals, or Accounting Leadership.
• Analyze, research, and present information to the governance team for annual financial audits as requested.
• Identify and communicate opportunities to improve billing-cycle accuracy and timeliness to the Billing Manager, Controller, and CFO.