Billing Specialist

Diaz Anselmo & Assoc. PA • Naperville, IL

5d

About The Position

Diaz Anselmo & Associates P. A., a certified minority-owned law firm based in Plantation, Florida, is seeking a detail-oriented Billing Specialist. The firm has more than 30 years of experience representing creditors, investors, and servicers across multiple states, with practices spanning default, bankruptcy, corporate services, appellate and commercial litigation, and real estate transactions.

The Billing Specialist prepares, reviews, and processes legal invoices in accordance with client billing guidelines and firm policies. The role requires prior billing experience, strong organizational skills, and the ability to work effectively in a fast-paced, high-volume environment. The specialist works with attorneys, clients, and internal teams, helps resolve billing issues, and supports projects and process improvements.

The firm describes its environment as collaborative, professional, and supportive, and highlights opportunities to build legal billing expertise and advance professionally.

Requirements

• High school diploma or equivalent.
• At least 2 years of billing experience; legal billing experience is strongly preferred.
• Solid understanding of client billing guidelines, e-billing platforms, and invoice management processes.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Excellent attention to detail, organization, and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment.

Nice To Haves

• Associate’s or bachelor’s degree.
• Legal billing experience.
• Familiarity with legal case management and billing systems such as Perfect Practice, ICE, Tempo, PAID, or similar platforms.

Responsibilities

• Prepare, review, and finalize legal invoices using the firm’s billing and case management systems.
• Ensure invoices are accurate, timely, and compliant with client-specific billing requirements.
• Submit invoices through client portals and vendor management systems.
• Monitor and resolve billing discrepancies, rejected invoices, and required adjustments.
• Maintain organized and accurate billing records and documentation.
• Review client updates and implement billing guideline changes promptly.
• Collaborate with attorneys, clients, and internal teams to address billing inquiries.
• Support special billing projects, system testing, and process improvements.
• Proactively assist team members during periods of high volume or backlog.

Benefits

• Paid vacation for full-time employees and 8 observed major holidays.
• Medical, dental, and vision insurance with competitive company contributions for employees and covered dependents.
• Company-provided life insurance.
• Short-term disability insurance.
• Employee Assistance Program (EAP) for full-time staff.
• Company-sponsored 401(k) retirement plan with matching contribution.
• Opportunities for professional growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED