Billing Specialist

Corgan•Dallas, TX

4d•Onsite

About The Position

Corgan is recruiting an experienced Billing Specialist to join its accounting team. The role partners with Project Managers and supports the billing team on project accounting, contracts, invoicing, and financial analysis. The specialist manages assigned projects from setup through close-out, oversees full-cycle billing for complex projects, and works with internal stakeholders to ensure invoices and accounting records are accurate, timely, and compliant with contractual requirements. This is a full-time, on-site position at the assigned office, Monday through Friday during standard business hours. Regular, reliable on-site attendance is an essential function of the role. Corgan describes its workplace as collaborative, supportive, and focused on personal and professional growth.

Requirements

At least 5 years of billing or related experience.
Strong written and verbal communication skills, including the ability to explain financial concepts to non-financial staff.
Excellent attention to detail and the ability to manage multiple deadlines.
Strong proficiency with Microsoft Office, including Outlook and Excel.
High level of professionalism, problem-solving skills, and commitment to accurate financial management.
Demonstrated expertise with complex billing structures, contractual compliance, and project financial analysis.
Ability to work on-site Monday through Friday during standard business hours at the assigned office location.

Nice To Haves

Billing or related experience in an architecture, engineering, and construction (AEC) environment.
Experience with Deltek Vision and/or Vantagepoint.

Responsibilities

Act as the primary financial partner for Project Managers’ accounting questions.
Facilitate training for Project Managers with billing team members, providing guidance on accounting questions and software.
Hold in-person and virtual meetings with Project Managers about draft invoices, consultant approvals, project profitability, and accounting software.
Support billing team members with reconciliations and project accounting questions.
Review and interpret client and consultant contracts, aligning accounting system records with project budgets, billing terms, rate structures, and contractual requirements.
Update project folders with appropriate documents using required naming conventions.
Communicate with Project Managers, Business Facilitators, and Principals regarding contracts, change orders, additional services, contract modifications, and billing approvals.
Assist Project Managers with questions about project financial health, including profit and cost analysis.
Assist Project Managers with client accounts-receivable follow-ups and resolve accounts-receivable discrepancies as needed.
Research unbilled issues and ensure outstanding items are addressed and invoices are billed promptly and accurately.
Oversee full-cycle billing for complex projects, ensuring invoices are timely, complete, and compliant with contract requirements.
Manage assigned project portfolios from setup through close-out.
Assist the accounts payable coordinator in validating consultant invoices for accuracy.
Answer questions about consultant budgets and contractual limitations.
Generate, interpret, and distribute reports and project analyses requested by Project Managers, Principals, or Accounting Leadership.
Analyze, research, and present information to the governance team for annual financial audits as requested.
Identify and communicate opportunities to improve billing-cycle accuracy and timeliness to the Billing Manager, Controller, and CFO.