Assistant Jobs

About The Position

Requirements

• At least 5 years of administrative experience.
• High school diploma or GED required.
• Broad administrative assistant experience and project management support experience.
• Experience working within a complex global organization.
• Intermediate to advanced PC skills, including Microsoft Office and applications such as SharePoint, Zoom, and Microsoft Teams.
• Ability to manage multiple projects and tasks simultaneously and effectively.
• Ability to set up meetings and teleconference calls using technologies such as telepresence, video conferencing, Skype, Zoom, and Microsoft Teams, domestically and internationally.
• Forward-looking, highly motivated, focused, and proactive problem solver.
• Ability to work independently and as part of a team.
• Ability to prioritize tasks and meet deadlines.
• Flexible, can-do attitude.
• Strong professional and diplomatic interpersonal skills.
• General knowledge of working globally across a variety of cultures.

Nice To Haves

• College degree preferred.

Responsibilities

• Proactively manage high-volume, multinational calendars, resolve scheduling conflicts, schedule meetings and virtual calls, and prepare for meetings.
• Arrange domestic and international, multi-location travel; process expense reports and track travel and entertainment expenses.
• Manage conference registration and logistics.
• Facilitate team meetings and prepare agendas, presentations, pre-read materials, and minutes as needed.
• Plan logistics for team off-sites, virtual events, and town halls within budget, including vendor contacts and negotiations.
• Manage vendor and supplier contracts in accordance with AstraZeneca policy and in coordination with internal partners.
• Facilitate procurement of third-party tools, technologies, and licensing agreements with suppliers and internal partners.
• Assist with purchase order requisitions by gathering required information and documents.
• Coordinate candidate interviews, including invitations, interview space, candidate greetings, and travel bookings when needed.
• Use AstraZeneca systems, processes, and tools to support employee onboarding and offboarding.
• Handle confidential information and maintain the security of the manager’s records and files.
• Manage special projects and other assigned duties, exercising independent judgment and discretion.
• Plan and prioritize workload to complete activities accurately and on time.
• Facilitate communication among internal and external partners and collaborators.
• Provide backup support and assistance to administrative colleagues, including training, sharing best practices, and contributing to the development and implementation of shared practices.

Benefits

• Eligibility for short-term incentive bonuses.
• Equity-based awards for salaried roles.
• Qualified retirement programs.
• Paid time off, including vacation, holidays, and leaves.
• Health coverage.
• Dental coverage.
• Vision coverage.