Administrative Manager Jobs

About The Position

Requirements

• High school diploma required.
• Prior experience in a front office, reception, or administrative support role.
• Ability to maintain confidentiality and professionalism while regularly accessing sensitive information.
• Strong organizational skills and ability to manage competing priorities within defined time blocks.
• Deep commitment to equity and to the academic and personal success of all children.
• Ability to provide warm, professional customer service to scholars, families, staff, and visitors.
• Ability to route sensitive information to the appropriate staff member in accordance with school policy.
• Ability to accurately track attendance and maintain compliant records.
• Ability to protect front desk coverage as the primary responsibility while completing secondary duties during scheduled blocks.
• Ability to communicate clearly and respectfully with families and visitors, including same-day communication.
• Ability to collaborate with the CAO's Office, the Director of Enrollment, and the External Relations Manager, and to follow through on tasks and referrals.

Nice To Haves

• Associate's or Bachelor's degree.
• Experience in a school setting.
• Experience with attendance or student information systems such as PowerSchool.
• Prior experience in a school front office or family engagement role.
• Experience supporting enrollment coordination, volunteer programs, or executive-level administrative work.

Responsibilities

• Serve as the welcoming, professional face and voice of One City Schools at the front desk.
• Greet and assist scholars, families, staff, and visitors; manage sign-in, badges, and controlled entry.
• Answer incoming calls within three rings and transfer calls or take messages as appropriate.
• Sort and distribute mail and deliveries; keep the front desk clean, organized, and stocked with current materials.
• Record daily attendance and update PowerSchool with overnight and same-day changes.
• Make absence notification calls and follow up on unexcused absences and tardies.
• Process early release requests and support dismissal procedures across programs.
• Facilitate communication between families and the appropriate staff member in accordance with the family handbook.
• Prepare daily attendance lists and notes for the following day.
• Monitor controlled entry and visitor-policy compliance; ensure visitors are signed in and accompanied as required.
• Maintain visitor sign-in/sign-out procedures and ensure badges remain visible.
• Review and help maintain visitor management procedures and front office systems documentation.
• Provide scheduled executive support to the CAO, including processing time-sensitive requests and materials.
• Review the CAO's weekly calendar and upcoming month to flag items requiring preparation.
• Log enrollment inquiries and route them to the Director of Enrollment.
• Support enrollment database and records tasks as assigned by the Director of Enrollment.
• Support volunteer scheduling and hours tracking in partnership with the External Relations Manager.
• Manage front office supply ordering and inventory, including a monthly inventory review.
• Provide financial processing oversight as assigned.
• Deep clean and organize the front desk, storage areas, and shared work rooms monthly.
• Maintain confidentiality of student, family, and staff information in accordance with school policy.
• Audit attendance records monthly for compliance and archive completed records.
• Update contact lists and staff and stakeholder directories.
• Perform other duties as assigned.

Benefits

• Health insurance
• Retirement benefits
• Professional development opportunities
• Paid time off