Property Administrative Manager
About The Position
The Property Administrative Manager focuses on collecting property revenue and administering tenant lease charges. The role reviews lease abstracts to ensure MRI billings are set up correctly, prepares billback charges, applies cash receipts, follows up with tenants regarding collections, collects tenant sales reports, calculates percentage rent, and bills tenants for those charges. The position may also provide backup support for accounts payable, vendor management, contract administration, and tenant coordination. Most work time is spent in an office environment. During event setup and events, the role may involve extended periods of standing, walking, or working outdoors, as well as lifting, stooping, bending, and climbing ladders or stairs.
Requirements
- Experience managing accounts receivable in a commercial property management setting.
- Knowledge of computer applications and hardware related to performing the essential job functions.
- Conflict management and resolution skills.
- Organizational and interpersonal skills.
- Ability to meet deadlines, prioritize work, and maintain composure and effectiveness under pressure and changing conditions.
Nice To Haves
- Experience with property accounting software; MRI experience is advantageous.
Responsibilities
- Collect all rents and ensure tenant billings are correct according to lease terms; make adjustments in accounting software as needed and ensure tenants receive monthly statements.
- Draft and send annual tenant escalation notices.
- Track the Date of Possession to Rent Commencement Date and draft and send Rent Commencement Date notices.
- Prepare monthly billback and rent charges for the property manager’s review and approval.
- Follow up with tenants on outstanding rent, document collection efforts in MRI, and escalate issues to a supervisor as directed.
- Apply cash receipts to charges and communicate with the Property Accountant for review and daily posting.
- Receive monthly tenant sales reports and process percentage rent.
- Understand and review CAM recovery charges.
- Draft and send tenant communications necessary to administer tenant leases.
- Provide backup support for accounts payable, vendor management, contract administration, and tenant coordination.
- Complete additional responsibilities and ad hoc assignments as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
No Education Listed
