Property Management Administrative Asst/CSC
About The Position
The Property Management Administrative Assistant/CSC provides administrative support to operations staff with the day-to-day functions of property management. The position may serve as a liaison between tenants and Property Managers for property-related issues across multiple markets. This is an in-person role, with occasional hybrid work as determined by the Senior Property Manager. The office may relocate to Arlington, Texas, in the future. A company-provided cell phone will be given to the administrative assistant. Duties and responsibilities may change at any time and are not limited to those listed in the job description.
Requirements
- Associate or bachelor's degree plus administrative experience in a professional, service-oriented environment with significant public contact preferred.
- Strong computer skills, including proficiency in Microsoft Word, Excel, and Outlook.
- Excellent verbal and written communication skills, with strong attention to detail and accuracy.
- Pleasant phone demeanor and solid customer service skills.
- Ability to multitask, with strong organizational, prioritization, and time-management skills.
- Ability to work in person; remote work does not apply to this role.
Nice To Haves
- Associate or bachelor's degree plus administrative experience in a professional, service-oriented environment with significant public contact.
Responsibilities
- Answer and direct incoming phone calls, provide assistance when possible, and route calls to appropriate employees; greet visitors and clients.
- Sort, organize, and distribute incoming mail; prepare and send outgoing mail and packages, including certified, overnight, and special deliveries.
- Respond to tenant requests, coordinate tenant work requests with engineering staff and vendors, and escalate issues to appropriate Property Management staff.
- Distribute documents to Lease Administration, including certificates of insurance, commencement letters, and other legal documents.
- Follow up with customers to ensure requested services are completed to their satisfaction.
- Assist with sorting, coding, and inputting invoices.
- Draft and write detailed documents and email communications to tenants, vendors, and contracted firms; prepare reports and presentations and communicate technical information clearly and concisely.
- Organize, compile, and prepare reports for distribution.
- Set up and maintain files, calendars, materials, information, schedules, and related data; maintain Property Management files, reports, and communications, including electronic and paper filing.
- Manage the office Federal Express and Stamps.com accounts.
- Update and file documents in SharePoint.
- Perform additional duties assigned by the Property Manager.
Benefits
- Company-provided cell phone
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Education Level
Associate degree
