Administrative Assistant, Property Management

Brixmor Property Group • Roswell, GA

1d • Hybrid

About The Position

The Administrative Assistant provides administrative support to the Property Management Department, supporting supervisors and the department in helping the company fulfill its goals. The role assists tenants and supports property managers, property accountants, and tenant coordinators with administrative, accounting, leasing, vendor, utility, and project-related work. Brixmor offers a hybrid schedule: the first three days of the week are in the office, with the balance optionally remote. Pay is described as very competitive and commensurate with background and responsibilities, and the company offers a benefits and perks package intended to support career engagement, growth, health, and connection with teammates and communities.

Requirements

• High school degree or equivalent.
• 3–5 years of office experience in an administrative support position.
• Skilled in verbal and written communication, customer service, time management, and decision-making.
• Ability to work as a team player and professionally with all levels of the organization and external contacts.
• Strong computer skills, including MS Word, Excel, Outlook, and PowerPoint, and ability to learn JDE, Avidxchange, Building Engines, Nexus, Salesforce, and eBuilder.
• Ability to create, manipulate, and maintain databases.
• Ability to organize and manage multiple projects.
• Strong attention to detail and personal initiative.
• Ability to produce error-free work and adapt quickly to new work assignments and situations.
• Reliable, on-time attendance.

Nice To Haves

• Real estate knowledge preferred.

Responsibilities

• Assist tenants in a courteous, professional, and timely manner.
• Review, research, and code invoices for payment according to the operating budget, and submit them to the manager for timely approval.
• Collect updated tenant information as necessary and distribute it appropriately.
• Assist the Property Manager with preparation of the annual operating budget as necessary.
• Assist Property Accountants with tenant accounting issues as directed by their supervisor.
• Assist the Tenant Coordinator with property- and tenant-specific requests, including adherence to life safety policies and protocols.
• Work independently and as part of a team on special, nonrecurring, and ongoing projects.
• Assist with general administrative duties and other duties as required.
• Prepare forms for specialty leasing deals and open, close, and possession notices.
• Prepare vendor contracts, tenant bill-backs, and zero-dollar re-classes.
• Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations.
• Coordinate transfer of utility accounts to and from the Landlord’s name and provide utility information to the Construction Department as needed.
• Perform other duties as assigned by the Supervisor.

Benefits

• Benefits and perks package supporting career engagement, growth, good health, and connection with teammates and communities.
• Very competitive pay commensurate with background and responsibilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED