Administrative Assistant Jobs

About The Position

Requirements

• 1–3 years of Administrative Assistant experience preferred; experience supporting senior leadership or executives is highly valued.
• Exceptional organizational, prioritization, and time-management skills in a fast-paced environment.
• Strong verbal and written communication with the ability to interact confidently across all levels.
• Proven ability to manage high-pressure situations with professionalism and composure.
• Highly adaptable with a willingness to embrace constant change and shifting priorities.
• Demonstrated initiative, accountability, and a leadership-oriented mindset.
• Strong attention to detail and problem-solving capabilities.
• High level of discretion and integrity when managing confidential matters.
• Proficiency in Microsoft Office Suite and expense management systems such as Concur.
• Bachelor’s degree or equivalent relevant experience.
• Self-starter with a strong sense of ownership.
• Team-oriented with a collaborative mindset.
• Agile and resilient in a dynamic LNG operations environment.
• Able to think ahead, anticipate needs, and execute quickly.
• Comfortable operating at a high level of urgency and complexity.

Nice To Haves

• In depth knowledge and experience with SAP.
• Experience in the oil and gas, petrochemical, or similar process industry.
• Bilingual in Spanish and English.

Responsibilities

• Provide high-level administrative support to the SVP of Operations and leadership team, including complex calendar management, prioritization of critical meetings, and coordination of domestic and international travel.
• Function as a gatekeeper and liaison by managing, screening, and prioritizing communications; ensure timely, professional responses and alignment with executive priorities.
• Plan and execute executive meetings, prepare agendas and presentations, capture key discussions, and drive follow-up actions to completion.
• Prepare, review, and refine reports, presentations, and technical documents with a high level of accuracy, professionalism, and attention to detail.
• Maintain highly sensitive and confidential information with discretion, ensuring secure and organized recordkeeping systems.
• Manage complex travel arrangements, including international logistics, visas, accommodations, and detailed itineraries aligned with business objectives.
• Process expense reports and monitor spending in compliance with company policies using tools such as Concur.
• Support special projects and operational initiatives, helping drive efficiency and alignment across teams within the LNG operations function.
• Build strong working relationships with internal teams, executives, investors, and external partners; represent the office of the SVP with professionalism and responsiveness.
• Assist in coordinating key events, leadership meetings, and operational reviews.

Benefits

• Equal employment opportunities (EEO) to all applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.