Administrative Assistant Jobs

About The Position

Requirements

• 5+ years of office administration experience, with at least 2 years in a senior or lead role.
• Ability to speak, read, and write in Japanese
• Proven experience opening and managing office locations, including logistics and vendor coordination.
• Strong knowledge of business insurance policies, compliance, and claim handling.
• Excellent organizational, communication, and problem-solving skills.
• Proficient with MS Office Suite (Word, Excel, Outlook, PowerPoint); experience with office management tools/software preferred.
• Ability to handle confidential information with discretion.
• Strong interpersonal skills and experience working directly with executives.

Responsibilities

• Oversee daily office operations and ensure an efficient, well-functioning workplace.
• Lead and coordinate logistics for office openings, relocations, and expansions, including vendor management, lease coordination, and IT/telecom setup.
• Work with Vice President on business insurance policies renewal and serve as one of the primary contact for brokers and providers.
• Develop, implement, and maintain office policies, procedures, and compliance standards.
• Partner closely with executives to support company-wide initiatives and administrative needs.
• Coordinate contracts, vendor agreements, and office supply procurement.
• Manage office facilities, security access, and space planning.
• Act as a liaison between departments, vendors, and external partners.
• Ensure adherence to company policies and legal requirements.
• Perform additional duties as assigned

Benefits

• Growing U.S. business with expanding distribution and increasing market presence
• Long-term stability and leadership from a well-established Japanese parent company
• Opportunity to manage meaningful accounts and influence growth strategy
• Collaborative, professional environment with a strong brand reputation