Administrative Assistant

Totally Joined For Achieving Collaborative Techniques•Atlanta, GA

18h•Onsite

About The Position

TJFACT is seeking an Administrative Assistant to support its team at the CDC in Atlanta, Georgia. The role provides administrative and operational support to OSH, including calendar coordination, timekeeping, travel and conference processing, office services, meeting management, and document development. The Administrative Assistant works with division staff, senior leadership, and external partners, and follows CDC policies and procedures and guidance from the CDC Contracting Officer’s Representative.

Requirements

Associate degree.
At least 3 years of applicable experience.
Strong calendar-management skills using Microsoft Outlook and Microsoft Teams.
Experience maintaining federal records and knowledge of records-management policies.
Strong oral and written communication skills.
Ability to conduct research via the internet.
Skill using office automation hardware and software, including word processing, email, spreadsheets, databases, tables, and graphs.
Knowledge of principles, methods, practices, and techniques of written and verbal communication.
Skill in communication techniques for gathering and disseminating information and communicating problems and results.
Ability to work well with others, manage multiple tasks, and maintain good organizational skills.
Ability to handle internal and external contacts with diplomacy and tact, professionally, courteously, and helpfully.
Experience providing similar services for an office of relative stature.

Responsibilities

Maintain senior leadership calendars; schedule rooms; provide calendar copies and attachments; track RSVPs; identify scheduling conflicts; and coordinate scheduling with divisions and external partners.
Provide division timekeeping services in accordance with CDC policies, OSH procedures, and COR guidance; reconcile staff leave with CDC timekeeping records; collect and file timesheets and leave slips; and assist staff with timekeeping issues.
Manage and track domestic and international OSH travel from travel-order initiation through travel completion and voucher processing; submit travel requests through CDC systems or the Global Travel Office; address travel issues; process vouchers; and educate travelers about CDC travel rules.
Serve as the point of contact for OSH operational services, including ordering and distributing supplies, managing mail, maintaining office equipment, and supporting office administration.
Submit requests through CDC systems, including CONCUR, TASNET, CCPS, VSTS, the Visitor Management System, and CAMS.
Research supply sources and acquisition requirements for office supplies and services; maintain an organized, stocked supply and workroom.
Support recurring and one-time meetings by reserving rooms, directing room setup, arranging audiovisual equipment, loading presentation materials, operating systems for remote participants, distributing handouts, and recording meeting content in notes.
Develop OSH documents from provided content, such as meeting notes, PowerPoint presentations, fact sheets, and Excel databases.