Scheduling Administrative Assistant

ECS Ltd • Chantilly, VA

12h

About The Position

The Scheduling Administrative Assistant supports scheduling operations by communicating daily with contractors and technicians. The role receives scheduling requests, assigns appropriate personnel, monitors request progress, and follows up to confirm that technicians arrived and completed requested work. It also provides document processing and transmission and general clerical and administrative support, including backup coverage for other administrative personnel as needed.

Requirements

• At least 1 year of related experience.
• High school diploma or GED.
• Valid driver’s license if driving for or on behalf of any ECS subsidiary.
• Dependable, detail-oriented, and organized, with the ability to multitask and meet deadlines.
• Proficiency with computers and Microsoft Office, including Word, Excel, and PowerPoint.
• Excellent oral and written communication skills.

Nice To Haves

• Associate degree.

Responsibilities

• Communicate with contractors and technicians on a daily basis regarding scheduling operations.
• Receive scheduling requests and assign appropriate personnel to scheduled tasks.
• Monitor the progress of scheduling requests and follow up to confirm technicians arrived and completed tasks as requested.
• Process and transmit documents in a timely manner.
• Perform word processing and data entry; register projects and proposals; create folders; file, assemble, and bind reports; format and scan documents; and transmit documents.
• Assist with answering phones and office mail delivery.
• Provide backup to other administrative personnel during co-worker PTO, lunch breaks, training, and similar periods.
• Perform other clerical tasks as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED