Administrative Assistant-East of the River Location

Unity Health Care.•Washington, DC

18h•$24 - $26

About The Position

The Administrative Assistant provides essential administrative and clerical support to help ensure the smooth and efficient operation of the department. Under the supervision of the Designated Facility Head, the role supports report preparation, meeting and schedule coordination, correspondence, recordkeeping, check requests, office supply ordering, and departmental projects. The position calls for an organized, detail-oriented professional who communicates effectively with employees and people from diverse backgrounds.

Requirements

High school diploma or equivalent required.
At least one year of administrative and/or secretarial experience.
Knowledge of computer systems and software used to maintain organizational records, manage information, and prepare reports and presentations.
Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
Strong written and verbal communication skills.
Ability to analyze information, identify problems, follow established procedures, and prepare accurate reports.
Strong organizational skills and attention to detail.
Ability to coordinate multiple tasks, prioritize responsibilities, and meet deadlines.
Demonstrated ability to communicate and work effectively with individuals from diverse backgrounds.

Nice To Haves

College education preferred.
Experience working with underserved or homeless populations preferred.
Familiarity with health issues affecting underserved or homeless populations preferred.

Responsibilities

Assist with preparing and completing monthly, quarterly, and annual reports.
Attend meetings, take accurate minutes, and communicate key information to the appropriate Director when needed.
Review incoming mail and correspondence, determine appropriate actions, and distribute materials to relevant employees or departments.
Coordinate and schedule meetings, interviews, public engagements, travel arrangements, and other departmental activities.
Communicate important information to relevant personnel in a timely and professional manner.
Maintain accurate departmental files, records, and documentation.
Process check requests and assist with other administrative transactions.
Monitor office supply needs and place orders as necessary.
Support departmental projects and assist with daily administrative operations.
Handle administrative information with professionalism, accuracy, and discretion.
Perform other related duties as assigned.