Administrative Assistant, Office of the CEO

Hadrian Automation • Torrance, CA

2d • $100,000 - $120,000

About The Position

Hadrian is seeking an Administrative Assistant to support the Office of the CEO in a dynamic, fast-paced environment. This high-trust role offers early-career professionals an opportunity to build operational experience within a rapidly growing organization. The Administrative Assistant reports to the Executive Assistant and helps ensure seamless day-to-day operations, with a focus on discretion, responsiveness, and organizational efficiency. The role includes personal and off-site CEO support, scheduling and project follow-through, communication coordination, domestic and international travel arrangements, and support for visits and gatherings. Flexible hours, including evenings and weekends as required, occasional travel, and physical activities including occasional lifting of up to 50 pounds are part of the position.

Requirements

• Bachelor’s degree or an equivalent combination of education and experience.
• At least 3 years of experience in an Executive Assistant role or related position providing direct personal support to a CEO.
• Exceptional trustworthiness, discretion, professionalism, and comfort handling confidential information.
• Proficiency with Microsoft Office applications, including Outlook, inbox management, and MS Lists.
• Valid driver’s license and reliable transportation.
• Availability to work flexible hours, including evenings and weekends, as required.
• Strong attention to detail.

Nice To Haves

• Experience in a fast-paced startup or high-volume, fast-paced role.
• Strong organizational and time-management skills, including the ability to anticipate needs and solve problems independently.
• Demonstrated experience supporting executives or working in high-trust environments requiring discretion and professionalism.
• Interest in aerospace, manufacturing, or frontier technology.

Responsibilities

• Keep the day-to-day rhythm of the Office of the CEO running smoothly in partnership with the Executive Assistant, following daily priorities and direction.
• Provide personal and off-site support for the CEO, including errands, personal appointment scheduling, and time-sensitive requests outside standard business hours.
• Absorb scheduling, follow-through, and standalone projects to help the Office of the CEO focus on high-value work.
• Serve as a communication liaison between the Office of the CEO and internal stakeholders, ensuring interactions are timely, clear, professional, and discreet.
• Coordinate domestic and international travel end to end, including flights, ground transportation, accommodations, detailed itineraries, and real-time adjustments.
• Support external visits and internal gatherings hosted by the Office of the CEO, from planning through on-site execution and follow-up.

Benefits

• 100% coverage of medical, dental, vision, and life insurance plans for employees.
• 401(k).
• Flexible vacation policy.
• Relocation support may be provided in certain situations based on business need.
• Equity.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level