Administrative Assistant (Office of CEO)
About The Position
Our mission is to promote American values through the creative use of digital media, technology and edu-tainment. We’re proud to be voted among the “Best Place to Work in Los Angeles” by the LA Business Journal 4 years in a row. We’re looking for a dependable, highly organized Administrative Assistant to support the Office of the CEO. This position plays a key role in keeping day-to-day operations running smoothly and efficiently and works closely with the CEO and Sr. Executive Assistant to provide comprehensive administrative and logistical support. The role combines traditional administrative responsibilities with hands-on, task-oriented support and requires someone who is comfortable managing a wide variety of priorities throughout the day. The ideal candidate enjoys being the person who keeps things moving behind the scenes, anticipates needs, follows through on details, and can adapt quickly when schedules or priorities change.
Requirements
- Impeccable reliability, discretion, and attention to detail
- Calm under pressure
- Strong problem-solving skills and the ability to adapt quickly to changing needs
- Friendly, can-do attitude with a calm and professional demeanor under pressure
- Valid driver’s license and reliable transportation
- Proficient computer skills and ability to operate general office equipment
- Positive attitude and eagerness to learn
- Comfortable with ambiguity in a fast-paced environment
- Ability to work cross-functionally and with all levels of the organization, including Senior Leadership
Nice To Haves
- Experience in administrative, support, customer service, or hospitality roles is helpful but not required, we’re open to candidates who are quick learners with the right mindset and enthusiasm
- Availability to travel highly preferred
Responsibilities
- Provide day-to-day administrative and logistical support to the CEO and Sr. Executive Assistant
- Assist with scheduling, calendars, meetings, reports, presentations, and daily materials
- Monitor email and other communication channels, flag important updates, and follow up on outstanding items
- Coordinate travel, appointments, transportation, errands, deliveries, returns, and other logistics
- Manage school, camp, extracurricular activity, and program registrations, including forms, deadlines, and payments
- Monitor relevant group communications to ensure important schedule changes, events, and action items are not missed
- Coordinate medical, dental, orthodontic, and other appointments
- Assist with local pickup/drop-off needs as required
- Coordinate coffee, meals, snacks, catering, and daily office needs
- Keep the CEO’s office organized, stocked, and prepared for the day
- Support early-morning appointments, special events, filming, and other schedule needs
- Communicate with vendors, drivers, service providers, and other contacts
- Handle sensitive and confidential information with discretion
- Assist with special projects and other duties as assigned
Benefits
- Annual bonus based on personal and company performance
- Robust benefits package
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
