Administrative Assistant 2 - Office of the CEO, UW Medicine

University of Washington•Seattle, WA

6d•Onsite

About The Position

The University of Washington Office of the CEO, UW Medicine, has an outstanding opportunity for an Part Time Administrative Assistant 2 to join their team. Reporting to the Executive Assistant to the CEO, the Administrative Assistant 2 provides high-quality reception and secretarial duties, in addition to audiovisual conference room support in the office of the CEO, UW Medicine. This is a 20 hour per week position, and the holder of this position is required to work in the office five days a week (Monday-Friday, 8:00am – 12:00pm). This person will interact with high profile business, academic and civic leaders, Board of Regents, UW Medicine Advisory Board members, faculty, administrators, and patients. The holder of this position must exhibit a high degree of professionalism and autonomy while taking direction from numerous other staff. They must be able to quickly prioritize conflicting needs and perform tasks efficiently and effectively. This position will help assist with interpreting UW policies. Cross training is required to serve as back up as needed. The salary information provided below is for a full-time position and will be prorated for this part-time, 50% FTE opportunity.

Requirements

High School diploma/GED AND two years of office or administrative support experience.
Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Experience dealing with confidential materials.
Strong interpersonal and communication skills, adaptability, ability to interact with upper management, professional and friendly demeanor, teamwork with ability to be patient, flexible and diplomatic, and able to deal with distressed individuals.
The ability to use a multi-line phone system.
Experience with Outlook, Microsoft Office Suite, and demonstrated computer and video equipment setup and troubleshooting.
Must be able to handle (lift, carry, push, pull) boxes/supply materials from 25-35 lbs.

Responsibilities

Provide daily coffee service for the office of the CEO and meetings
Sort, review and distribute incoming mail, and prepare documents for mailing and archive
Process reimbursements and invoice payment requests
Draft and proofread correspondences on behalf of UW Medicine
Maintain and order office supplies, coordinate key distribution
Manage repairs and alterations with facilities services
Maintain computer filing systems and run monthly budget reports
Promote the professional image of the office
Greet visitors, answer and direct incoming calls
Perform administrative support to include printing, mailing, and organizing meeting materials
Manage conference room scheduling, serve as intake for RSVP’s and provide audiovisual support as needed
Place catering orders for meetings
Cross training is required to serve as back up as needed.