Sr. Administrative Assistant

6085-Janssen Global Services Legal Entity•Raritan, NJ

18h•Hybrid

About The Position

Johnson & Johnson is seeking a Senior Administrative Assistant to support the AI Next Frontier Strategy and Execution and Customer Engagement Strategy & Transformation leaders within the Global Commercial Data and AI team in Raritan, New Jersey. This hybrid role requires critical thinking in a fast-paced, team-oriented environment and the ability to achieve results without day-to-day mentorship. The position is eligible for J&J Flex, with three days in the office and two days remote each week. Up to 5% travel across U.S. sites is required, and the position is overtime eligible. The assistant provides sophisticated calendar coordination, prepares confidential documents, manages team files and materials, arranges domestic and international travel, and tracks communications and analytics. The role also supports Global Services engagements and related statements of work, purchase orders, expenditure tracking, invoices, reporting, and status communications. Additional duties include maintaining the office environment, serving as a point of contact for supported groups, exercising discretion to resolve complex problems, organizing large meetings, and handling external partner relationships and contracting efforts as needed. The assistant may review executive email and provide backup support to the Executive Administrative Assistant to the Chief Commercial Data Science Officer.

Requirements

High school/secondary degree or equivalent required.
At least 4 years of experience in administrative or office support required.
Basic knowledge of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Strong written and verbal communication skills.
Ability to manage routine tasks independently and prioritize work effectively.
Ability to travel up to 5% across U.S. sites.

Nice To Haves

Accountability
Administrative support
Business writing
Communication
Customer centricity
Data capturing
Diary management
Document management
Event management
Microsoft Office
Office administration
Organizational knowledge
Organizing
Presentation development
Process oriented
Professional ethics
Travel planning
Typing

Responsibilities

Coordinate complex, frequently changing calendars and arrange meetings with internal and external partners.
Prepare confidential and sensitive presentations, memos, correspondence, and expense reports.
Update files, documents, and navigation maps in Teams groups.
Partner with internal teams to build and distribute pre-reads and training materials.
Arrange domestic and international travel.
Track communications and capture analytics.
Use and innovate on technology platforms, including Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Teams, Global Connect, Workday, Our Source, and e-Marketplace.
Coordinate and administer Global Services Service Excellence & Experience engagements, including managing statements of work and purchase orders, tracking expenditures, following up on actual expenses in variance reports, processing invoices, tracking them against monthly reports, preparing periodic reports, and communicating purchase order status.
Maintain the office environment and serve as the single point of contact for the AI Strategy and Execution and Customer Engagement Transformation groups.
Maintain strict confidentiality and use independent discretion and judgment to resolve complex problems.
Support large departmental and group meetings, including arranging meeting rooms, catering, audiovisual support, and agenda support.
Scan executive email and highlight items for review or action as needed.
Provide backup support to the Executive Administrative Assistant to the Chief Commercial Data Science Officer as needed.
Manage external partner relationships and facilitate contracting efforts as needed.

Benefits

Participation in the company’s consolidated retirement plan (pension) and savings plan (401(k)), subject to plan terms.
120 hours of vacation per calendar year, subject to policy and date of hire.
40 hours of sick time per calendar year, subject to policy and date of hire; different annual amounts apply to employees residing in Colorado or Washington.
13 days of holiday pay, including floating holidays, per calendar year.
Up to 40 hours of Work, Personal and Family Time per calendar year.
480 hours of parental leave within one year of a child’s birth, adoption, or foster care placement.
Bereavement leave of 240 hours for an immediate family member and 40 hours for an extended family member per calendar year.
80 hours of caregiver leave in a 52-week rolling period.
10 days of volunteer leave per calendar year.
80 hours of military spouse time-off per calendar year.