Administrative Assistant (Receptionist)

Avardis Health • Staunton, VA

18h

About The Position

The Administrative Assistant (Receptionist) supports the assigned supervisor and department through clerical and administrative work, coordination with other departments, correspondence, recordkeeping, mail handling, customer service, timekeeping, and meeting preparation. The role calls for an organized, detail-oriented, compassionate professional who helps maintain an efficient, welcoming environment and contributes ideas for improving systems and processes.

The position is part time at King's Daughters Community Health and Rehabilitation. The organization describes its focus as compassionate, comprehensive care that supports patients’ physical, mental, and emotional well-being, with an emphasis on respect, autonomy, innovation, and community impact.

Requirements

• High school diploma or GED equivalent.
• Strong organizational, communication, and interpersonal skills.
• Compassionate, dedicated, and committed to delivering high-quality service.

Responsibilities

• Perform clerical and administrative duties to support the assigned supervisor.
• Coordinate work within the department and with other departments, responding to inquiries and requests for information.
• Handle complaints, inquiries, and questions with courteous, tactful, and friendly interactions.
• Read and handle correspondence and memos, responding to routine matters or directing them to the appropriate parties.
• Prepare confidential and routine correspondence, reports, forms, business documents, and special mailings.
• Assist with preliminary work on projects.
• Manage inter-office and U.S. mail, including preparing and distributing bulk mailings.
• Organize and maintain administrative records and filing systems.
• Provide customer service to residents and families as needed.
• Review and maintain time and attendance records for supervisor approval before submitting them to payroll.
• Enter missed punches for staff and agency employees and reconcile hours daily.
• Coordinate room setups and refreshments for meetings and conferences.
• Contribute ideas to improve systems and processes.

Benefits

• Competitive salary commensurate with experience.
• Comprehensive health, dental, and vision insurance.
• 401(k).
• Paid time off and holidays.
• Access to earned but unpaid wages in advance.
• Free online learning courses through the learning management system, including courses that may help satisfy certifications or support professional development.
• Employee discounts of up to 20% on personal wireless accounts and auto rentals through designated vendors.
• Confidential application for assistance from the Employee Assistance Fund in unexpected catastrophic situations.

What This Job Offers

• Job Type: Part-time
• Education Level: High school or GED