Receptionist & Administrative Assistant

Environmental Specialties•Raleigh, NC

4d•Onsite

About The Position

Environmental Specialties is seeking an Administrative Support Specialist to handle incoming telephone calls and general office duties, including mailing, copying, scanning, distributing, and collecting materials. The role also provides administrative support to other departments, such as Accounting and Service. The position is based in an office in Raleigh, North Carolina, with occasional travel to other work sites. The work involves sitting and standing in an office environment, some walking, and occasional lifting and carrying of office supplies weighing up to 50 pounds.

Requirements

At least 1 year of front-office or receptionist experience is preferred.
Ability to operate a multiline telephone.
Intermediate computer skills using Microsoft Office products, including Word, Excel, Teams, and Outlook.
Ability to handle and prioritize multiple projects and meet deadlines.
Excellent telephone and communication skills.
Strong organizational skills and professionalism.
Ability to sit and stand in an office environment, walk, and occasionally lift and carry office supplies weighing up to 50 pounds.

Nice To Haves

A college degree is preferred.

Responsibilities

Receive incoming telephone calls and transfer them as required.
Greet visitors and announce their arrival to employees.
Distribute incoming mail daily.
Scan and attach invoices for Accounting.
Assist Accounting and Service departments with billings.
Create and maintain a secure spreadsheet containing employees’ personal information, including home addresses and home and cell phone numbers.
Maintain a list of phone extensions and cell numbers.
Maintain postage machine postage, service, and supplies.
Distribute faxes as received.
Perform mass mailings, including UPS shipments.
Prepare express and certified mail as requested.
Arrange conference room scheduling and create visitor welcome signs.
Arrange catering for company meetings as required.
Order flowers as needed.
Order business cards and stationery.
Maintain inventory of office, paper, kitchen, and break-room supplies, including price comparisons and invoice coding.
Scan folders containing information to be saved to a hard drive or emailed.
File purchase orders.

Benefits

Health insurance with four plans and prescription coverage
Health Savings Account and Flexible Spending Account options
Dental insurance with two plans
Vision insurance
Company-paid accidental death and dismemberment coverage
Company-paid life insurance
Company-paid short-term and long-term disability coverage
401(k) retirement plan with company match up to the first 6% and immediate vesting
Competitive paid days off and holiday pay
Weekly pay with direct deposit
Employee referral incentives
Employee Assistance Program
Tuition reimbursement