Administrative Assistant Jobs in Lakeland, TN

About The Position

Requirements

• Associate’s degree, two years of related experience and/or training, or an equivalent combination of education and experience.
• Ability to type at a minimum speed of 55 words per minute.
• Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint; Adobe Acrobat; and SharePoint.
• Ability to use office procedures to organize workflow and maintain high attention to detail.
• Ability to read, analyze, and interpret business periodicals, professional journals, technical procedures, and governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals, and effectively present information and respond to questions.
• Ability to perform basic arithmetic and compute rates, ratios, and percentages, and interpret graphs.
• Ability to interact effectively and professionally with others and maintain confidentiality, including for student and faculty records.
• Ability to solve practical problems and interpret written, oral, diagrammatic, or schedule-based instructions.
• Ability to perform the essential duties satisfactorily, with reasonable accommodations as applicable.

Nice To Haves

• Bachelor’s degree preferred.

Responsibilities

• Maintain strict confidentiality of student, faculty, and staff information and files.
• Compose, edit, and mail routine correspondence; file correspondence and other records; and maintain files and records.
• Record meeting minutes upon request.
• Greet visitors and callers professionally, determine the nature of their business, and connect them with the appropriate person.
• Collect information from faculty, staff, and students to respond to inquiries.
• Provide information and service to College and University applicants and prospective applicants.
• Assist with event planning and arrange travel schedules, reservations, business meetings, and conferences for the Graduate Nursing and Speech-Language Pathology Program Directors as needed.
• Maintain Graduate Nursing and Speech-Language Pathology student files electronically.
• Assist Clinical Coordinators with maintaining spreadsheets of students’ health and background screens and other documents needed for clinical or fieldwork placement.
• Assist Program Directors and Clinical Coordinators with sending clinical affiliate letters and contracts for clinical and fieldwork placements.
• Maintain detailed records of clinical contracts and update contracts and Certificates of Insurance for clinical and fieldwork affiliates.
• Assist Program Directors with sending student progression letters.
• Assist Program Directors with scheduling program faculty meetings and record meeting minutes.
• Assist Program Directors with preparing annual Pennsylvania State Board of Nursing reports, CAA reports, and accreditation materials.
• Perform additional duties assigned by the Dean.
• May assist new staff members with training, planning, assigning, and directing work, addressing complaints, and resolving problems.