Events Administrative Assistant

Roundup River Ranch•Gypsum, CO

26d•Hybrid

About The Position

The Events Administrative Assistant supports Roundup River Ranch’s mission by providing administrative support to the Development Team’s development, fundraising, and signature event activities, including The Bullseye Roundup and A Grateful Harvest. This part-time seasonal/temporary position supports the high-demand event and fundraising season during July and August. The role is based at the Avon and Camp offices with remote work, and reports to the Events Manager. It is non-exempt, with up to 20 hours per week on weekdays, weekends, evenings, and holidays.

Requirements

At least one year of work experience in an administrative role.
Computer proficiency and practical experience with word processing, databases, and internet navigation.
Excellent verbal and written communication skills.
Ability to quickly master and adapt to new software and systems.
Intermediate to advanced Microsoft Office Suite skills.
Ability to work independently, prioritize, meet deadlines, and follow through on tasks.
Proven organizational and administrative abilities with meticulous attention to detail.
Ability to maintain strict confidentiality in all matters.
Demonstrates the organization’s Guideposts in all aspects of work.

Responsibilities

Support general administrative needs associated with development, events, and fundraising activities.
Assist with event and development tracking spreadsheets.
Help the Development Team prepare for meetings and complete follow-up as needed.
Assist with mailing donor acknowledgement letters.
Write handwritten thank-you notes to online auction supporters.
Assist the Development Team with daily operations and errands.
Help fulfill donor silent auction packages, including picking up items before events and delivering items after events.
Support preparation of event materials and donor gifts.
Support preparation and execution of The Bullseye Roundup and A Grateful Harvest events.
Complete other duties as assigned, including organization-wide and mission-supporting activities as needed.