Events & Administrative Coordinator

Babcock & Wilcox Company•Akron, OH

About The Position

The Events & Administrative Coordinator plans, coordinates, and executes a portfolio of industry trade shows, conferences, customer events, corporate meetings, and other events. As a member of the marketing team, this role helps select and manage events to achieve business objectives, increase brand visibility, generate leads, and strengthen customer relationships. The position offers a growth and promotional path for individuals who demonstrate proactive management, ownership, sound business judgment, leadership potential, and measurable contributions to event success. The role also supports administrative and marketing activities, including management of the company-branded merchandise store, expense reporting, and assistance to other Marketing team members. It requires coordination with Sales, Marketing, Business Development, leadership, vendors, venues, event organizers, and other stakeholders. Travel is required to support and manage select events throughout the year.

Requirements

Bachelor's degree in Marketing, Communications, Business, Event Management, Hospitality Management, or a related field.
At least 4 years of experience in B2B trade show management, corporate events, or event marketing.
Demonstrated success managing large-scale trade shows and conferences from planning through execution.
Experience working with CRM systems and marketing automation tools.
Familiarity with budgeting, contract negotiation, sponsorship management, expense reporting or management, and exhibit logistics.
Experience analyzing event performance metrics and developing recommendations to improve ROI.
Proven experience coordinating cross-functional teams, vendors, and event support teams.
Ability to manage multiple events, timelines, budgets, and logistics simultaneously, coordinate cross-functional activities, and prioritize tasks.
Ability to manage vendors on-site and/or physically assist with exhibit setup.
Ability to analyze and report on event metrics, outcomes, and potential ROI.
Deadline-driven approach to achieving critical event milestones in a timely manner.
Attention to detail and accuracy in contracts, exhibit logistics, registrations, and event execution.
Ability to build productive relationships with vendors, event organizers, and internal stakeholders.
Ability to respond quickly and professionally to changing conditions and on-site event challenges.

Nice To Haves

Experience in the industrial, energy, or technology segments.
Certified Meeting Professional (CMP), Certified Special Events Professional (CSEP), or similar certification.

Responsibilities

Research, evaluate, and recommend industry trade shows, conferences, and events aligned with company business objectives.
Assist in developing annual event plans, budgets, schedules, and reporting mechanisms.
Collaborate with Sales, Marketing, Business Development, and leadership teams to establish event objectives and participation strategies.
Coordinate event timelines, deadlines, and speaking engagements.
Manage event registrations, contracts, sponsorships, booth reservations, and exhibition requirements.
Coordinate shipping and logistical arrangements for event materials and properties.
Serve as the central point of contact for vendors, venues, show organizers, and internal stakeholders.
Coordinate with internal creative teams and external vendors to deliver booth graphics, promotional materials, giveaways, and related materials on schedule.
Track event expenses and assist with budget management and reconciliation.
Maintain inventory of trade show assets, promotional items, and exhibit materials.
Manage production and delivery of new trade show assets.
Ensure speaker presentations and customer experiences align with company brand standards.
Travel to support and manage select industry and company events throughout the year.
Oversee and assist with booth setup, event operations, teardown, and return shipping activities.
Resolve issues professionally and promptly while maintaining attendee experiences.
Represent the company on-site and interact with internal and external parties as needed.
Collect and analyze event performance metrics, including attendance, lead generation, customer engagement, and return on investment where possible.
Prepare post-event reports and recommendations for future participation.
Identify opportunities to improve event effectiveness, attendee engagement, and operational efficiency.
Support follow-up campaigns and lead management activities in coordination with the Sales team.
Collaborate with Leadership, Sales, and vendors to support administration, maintenance, and growth of the company-branded merchandise store.
Manage expenses and expense reporting for events and other Marketing functions.
Assist and support fellow Marketing team members with tasks, reports, and other work as needed.