Administrative Assistant

TEAMLINX LLC • Denver, CO

7d • $22 - $26

About The Position

The Administrative Assistant supports LINX Project Managers and Operations with the administrative tasks involved in commercial network cabling projects and job completions. LINX designs, installs, and supports commercial network cabling for data centers, multimedia, security, and wireless systems. The company is headquartered in Denver, Colorado, and has regional offices in Seattle, Salt Lake City, San Antonio, Atlanta, Cheyenne, and Des Moines.

Requirements

• Minimum two-year degree or equivalent work experience.
• Excellent organizational skills.
• Excellent written and verbal communication skills.
• Ability to analyze data, identify trends, and make sound recommendations.
• Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Professional working proficiency in English.

Responsibilities

• Set up jobs in Great Plains and initiate job-folder documentation.
• Enter approved change orders into Great Plains.
• Work with Project Managers to ensure timely and accurate billing and minimize under-billings.
• Create invoices in Great Plains and pay applications, send billings to customers, and upload them to appropriate portals.
• Coordinate travel for employees working on out-of-state projects.
• Process per diem and check requests.
• Prepare expense reports.
• Create labels.
• Order supplies.
• Prepare prequalification materials and credit applications.
• Apply for city and state licenses when necessary.
• Prepare submittal and closeout packages for Project Managers.

Benefits

• 401(k) with a 50% employer match up to the first 5%.
• Insurance options including medical plans with Flexible Spending Accounts and/or Health Savings Accounts, disability, dental, and vision.
• Eight paid holidays.
• Three weeks of paid time off combining sick pay and vacation days.
• Career growth opportunities.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree