Administrative Assistant

ProTec Building Services•Irvine, CA

26d•$23 - $26

About The Position

The Administrative Assistant performs a variety of administrative and clerical tasks, supporting managers and employees and assisting with daily office needs. The role helps process monthly accounts receivable, accounts payable, and payroll; organizes office workflow; and assists Office Administrators and managers with administrative duties. It also supports day-to-day office operations through tasks such as filing, answering phones, and preparing documents. The Administrative Assistant develops and updates administrative systems to improve efficiency and maintains records as needed or requested by management.

Requirements

At least one year of work experience in a clerical or administrative role.
Excellent communication, time-management, and organizational skills.
Ability to interact with managers at all department levels.
Familiarity with common procedures for completing daily office tasks.
Knowledge of Microsoft Office and other office management tools and applications.
Ability to work closely with coworkers and assist with daily office needs.
Self-starting ability and capacity to work unsupervised.
Ability to sit for extended periods and to walk, bend, reach, carry, and occasionally lift or move objects weighing up to 25 pounds.

Responsibilities

Assist with processing monthly accounts receivable, accounts payable, and payroll.
Organize office workflow and perform other office organizational tasks.
Assist Office Administrators and managers with administrative duties.
Support day-to-day office operations, including filing, answering phones, and preparing documents.
Develop and update administrative systems to improve efficiency.
Maintain records as needed or requested by management.
Assist with daily office needs and help maintain a positive and productive work environment.

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