Administrative Assistant at Inland

Macerich • San Bernardino, CA

6d • $26 - $32 • Hybrid

About The Position

The Administrative Assistant provides comprehensive administrative and marketing support to property management and mall operations. The role supports property management and mall departments with administrative tasks, maintains tenant and vendor information, coordinates leasing and business development documentation, prepares reports, supports marketing initiatives, and helps plan and execute on-site events. The ideal candidate is organized, communicates effectively, is proficient in Microsoft Office and Yardi, and brings a customer-focused mindset. In-person work is prioritized at offices and retail properties; the company offers Remote Fridays for Corporate offices and Field Fridays for Retail Properties. Reasonable accommodations will be made, when requested, to enable employees with disabilities to perform essential functions, absent undue hardship. The employer may change or assign other duties to the position.

Requirements

• 2–4 years of administrative experience and a high school diploma or equivalent.
• Ability to obtain a Notary within the first 60 days.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational, time-management, and attention-to-detail skills.
• Excellent written and verbal communication skills and a customer service mindset.
• Experience with property management software, such as Yardi, and basic marketing tools.

Responsibilities

• Provide administrative support to property management and mall departments, including mail distribution, document preparation, file maintenance, expense reporting, and meeting coordination.
• Maintain and update tenant, vendor, insurance, and emergency-contact databases, and oversee property programs such as storage and trash management.
• Prepare and process leasing and business development documents, including deal sheets, RLAs, advertising agreements, and retailer communications.
• Generate reports and track data using Yardi and other systems to support property and business development teams.
• Support marketing initiatives by managing website content, social media posts, e-blasts, event setup, and retailer outreach; assist with tracking, reporting, and inventory.
• Coordinate and execute on-site events and programs, including community room scheduling, corporate sweepstakes, employee appreciation activities, and photography for marketing purposes.

Benefits

• Affordable employee contribution levels for benefits.
• Paid time off, including vacation time, 12 paid holidays, and 80 hours of sick time annually.
• 401(k) match with immediate vesting.
• Ability to purchase company stock at a 15% discount.
• 24 paid volunteer hours and an employer charitable match.
• Employee Assistance Program.
• Career-development resources.
• Comprehensive wellness program, including Calm Health and ClassPass memberships.
• Remote Fridays for Corporate offices and Field Fridays for Retail Properties.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED