Administrative Assistant at Freehold Raceway Mall

Macerich • Freehold Township, NJ

3d • $27 - $34 • Hybrid

About The Position

The Administrative Assistant at Freehold Raceway Mall provides comprehensive administrative and marketing support to property management and mall operations. The role supports property and business development teams through document preparation, database maintenance, reporting, leasing documentation, marketing activities, and event coordination. The successful candidate must be able to perform the position’s essential functions satisfactorily; reasonable accommodations will be made for employees with disabilities upon request, absent undue hardship.

Macerich prioritizes in-person work at its offices and retail properties to support collaboration and workplace culture. The company also offers Remote Fridays for corporate offices and Field Fridays for retail properties, and states its commitment to work/life balance. Compensation is $27–$34 per hour, with final offers determined by factors including experience, qualifications, and role requirements.

Requirements

• 1–3 years of administrative experience.
• High school diploma or equivalent.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational, time management, and attention-to-detail skills.
• Excellent written and verbal communication skills and a customer service mindset.
• Experience with property management software such as Yardi and basic marketing tools.

Responsibilities

• Provide administrative support to property management and mall departments, including mail distribution, document preparation, file maintenance, expense reporting, and meeting coordination.
• Maintain tenant, vendor, insurance, and emergency-contact databases; oversee property programs such as storage and trash management.
• Prepare and process leasing and business development documentation, including deal sheets, RLAs, advertising agreements, and retailer communications.
• Generate reports and track data using Yardi and other systems to support property and business development teams.
• Support marketing initiatives by managing website content, social media posts, e-blasts, event setup, and retailer outreach; assist with tracking, reporting, and inventory.
• Coordinate and execute on-site events and programs, including community room scheduling, corporate sweepstakes, employee appreciation activities, and photography for marketing purposes.
• Perform other duties that the employer may assign.

Benefits

• Affordable employee contribution levels for benefits.
• Paid time off, including vacation time, 12 paid holidays, and 80 hours of sick time annually.
• 401(k) match with immediate vesting.
• Ability to purchase company stock at a 15% discount.
• 24 paid volunteer hours and employer charitable match.
• Employee Assistance Program.
• Career-development resources.
• Comprehensive wellness program, including Calm Health and ClassPass memberships.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED